Senior Administrative Coordinator — Hybrid Lab Operations

Yale Corporation; New Haven (CT); Hybrid; USD 36,000 - 52,000; Full time

Benefits offered by this job

Health benefits

Hybrid work arrangement

Job summary

Yale University is seeking a Senior Administrative Assistant to provide advanced administrative leadership for the MB&B laboratory in New Haven. You will manage calendars, coordinate domestic and international travel, oversee reimbursements, and support recruitment and onboarding while coordinating with faculty, departmental teams, and university offices.

The role requires initiative, judgment, discretion, and the ability to handle multiple priorities with deadlines.

Qualifications

• Initiative and independent judgment in a high-volume lab administrative setting.
• Ability to manage calendars, travel, reimbursements, and communications with accuracy.
• Experience coordinating onboarding, recruitment support, and diverse stakeholders.
• Strong organizational skills, attention to detail, and professional communication.
• Proven reliability, discretion, and ability to handle sensitive information.
• Proficiency with university policies and office software.

Responsibilities

• Serve as principal information source on policies and procedures for faculty appointments.
• Review and resolve forms related to faculty administrative transactions for errors.
• Input data into databases and generate reports for data integrity.
• Coordinate electronic distribution of appointment documents to committees.
• Triages requests for faculty searches and supports reference letter processes.
• Maintain contact lists and provide back-up support to the team.
• Keep CVs, biosketches, and materials up to date; update lab communications.
• Develop systems to track requests, deadlines, and follow-ups.

Skills

Calendar management

Travel coordination

Expense reimbursements

Purchasing coordination

Recruitment onboarding

Website maintenance

Education

Bachelor’s degree or equivalent combination

Job description

Yale University is seeking a Senior Administrative Assistant to provide advanced administrative leadership for the MB&B laboratory in New Haven. You will manage calendars, coordinate domestic and international travel, oversee reimbursements, and support recruitment and onboarding while coordinating with faculty, departmental teams, and university offices.

The role requires initiative, judgment, discretion, and the ability to handle multiple priorities with deadlines.