Academic Affairs & Research Admin Specialist

Yale University; New Haven (CT); Hybrid; USD 36,000 - 52,000; Full time

Job summary

Yale University in New Haven seeks an experienced administrative professional to support faculty, staff, and students in the Chemistry Department. You will manage complex calendars, coordinate travel, prepare teaching materials, and assist with publications and grant submissions.

The role requires discretion, strong organizational skills, and excellent communication. This position operates in a hybrid environment with confidentiality at the core of daily activities.

Qualifications

• Demonstrated administrative support with calendar management and travel coordination.
• Strong organizational and interpersonal skills to handle multiple tasks.
• Excellent written and spoken communication; attention to detail.

Responsibilities

• Conduct extensive literature searches and manage bibliographies for manuscripts.
• Edit, copyedit, and proofread content for publications with accuracy.
• Assist with abstracts, grant applications, and manuscript submissions.
• Prepare teaching materials and arrange class-related travel.
• Take dictation, transcribe notes, and coordinate conferences.
• Maintain and update the department website and online content.
• Coordinate travel arrangements and schedule meetings.
• Create and maintain files; handle additional duties as assigned.

Skills

Administrative support

Calendaring & travel

Organizational skills

Written & verbal comms

Confidentiality

MS Office

Education

High school diploma

Associate's degree

Bachelor's degree (relevant)

Tools

EMS

eShip Global

SciQuest

Job description

Yale University in New Haven seeks an experienced administrative professional to support faculty, staff, and students in the Chemistry Department. You will manage complex calendars, coordinate travel, prepare teaching materials, and assist with publications and grant submissions.

The role requires discretion, strong organizational skills, and excellent communication. This position operates in a hybrid environment with confidentiality at the core of daily activities.