Chair’s Office & Communications Lead

Yale University; New Haven (CT); Hybrid; USD 101,942,000 - 123,984,000; Full time

Job summary

Yale University in New Haven is seeking a Senior Administrative Assistant II, Chair’s Assistant & Communications, to provide high-level administrative and communications support to the Chair of the Molecular, Cellular & Developmental Biology Department.

This role oversees the department's communications, manages the website, weekly newsletter, digital signage, and internal announcements, while coordinating events and leading a small team in a hybrid work setting.

Qualifications

• Eight years of related work experience acceptable with appropriate education.
• Experience managing department communications and events preferred.
• Demonstrated ability to handle confidential information with discretion.

Responsibilities

• Leads a unit or function and supervises at least two full-time employees.
• Directs daily office operations and manages calendars and communications.
• Participates in special projects and tracks progress with reports and presentations.
• Implements processes to streamline operations and improve efficiency.
• Prioritizes communications and prepares time-sensitive materials for action.
• Composes and coordinates substantive communications and materials.
• Manages staff workload, coverage, and cross-team collaboration.
• Attends meetings, drafts minutes, and supports office mission.
• Greets visitors, screens calls, and handles information requests.
• May perform other duties as assigned.

Skills

Initiative & problem-solving

Organizational skills

Written & verbal communication

Multitasking under pressure

Team leadership & supervision

Reliability & attendance

Education

High school level education

Associate's Degree

Bachelor's Degree

Tools

Drupal

Panopto

RISE Vision

Beatrix

Yale Message

Google Slides

Job description

Yale University in New Haven is seeking a Senior Administrative Assistant II, Chair’s Assistant & Communications, to provide high-level administrative and communications support to the Chair of the Molecular, Cellular & Developmental Biology Department.

This role oversees the department's communications, manages the website, weekly newsletter, digital signage, and internal announcements, while coordinating events and leading a small team in a hybrid work setting.