Senior Administrative Assistant to Faculty Leadership Hybrid

Yale University; New Haven (CT); Hybrid; USD 37,000 - 51,000; Full time

Benefits offered by this job

Yale Benefits

Job summary

Yale University in New Haven, CT, is seeking a Clerical and Technical professional to provide high‑level administrative support for faculty in the Department of Pathology. This hybrid role coordinates travel, events, and busy leadership calendars while handling confidential information with discretion and professionalism.

Responsibilities include preparing reimbursements, compiling reports in Excel, and supporting IRB and research-related processes.

Qualifications

• Six years of related work experience or equivalent combination of education and experience.
• Proven ability to manage complex calendars and travel arrangements.
• Strong written and verbal communication with discretion and confidentiality.
• Proficiency with Microsoft Office and data/reporting tasks.
• Experience supporting senior faculty and leadership preferred.

Responsibilities

• Provide high‑level administrative support to faculty and leadership.
• Coordinate travel, events, meetings, and calendars across time zones.
• Prepare forms, reimbursements, and maintain financial records with accuracy.
• Develop reports and summaries using Excel and PowerPoint presentations.
• Support IRB, grants, and research-related administrative tasks.

Skills

Administrative support

Calendar management

Travel coordination

Communication

Data reporting

Tools

Workday

EndNote

PubMed

Job description

Yale University in New Haven, CT, is seeking a Clerical and Technical professional to provide high‑level administrative support for faculty in the Department of Pathology. This hybrid role coordinates travel, events, and busy leadership calendars while handling confidential information with discretion and professionalism.

Responsibilities include preparing reimbursements, compiling reports in Excel, and supporting IRB and research-related processes.