Senior Administrative Coordinator - Travel & Program Support

Changeis, Inc.; Washington (District of Columbia); On-site; USD 45,000 - 75,000; Full time

Job summary

Changeis, Inc. is seeking an experienced administrative support professional in Washington, DC, onsite. The role involves calendar management, project coordination, document handling and coordination of international travel for mission-critical activities.

You will review procedures, revise notices, prepare briefings and maintain program files. Strong IT skills, meticulous attention to detail and confidentiality are required to succeed in this position.

Qualifications

• Experience with calendar management, project coordination and documentation management.
• Coordination of international travel and country clearances, meeting support, and office administration.
• Proficiency in IT and technical skills to support mission-critical activities.

Responsibilities

• Perform administrative research, document management and workflow tracking.
• Coordinate office activities, ensure strong organizational skills and attention to detail.
• Research and coordinate actions for submissions and approvals.
• Review procedures, coordinate updates and draft notices for approval.
• Prepare briefings, reports, presentations and travel arrangements.
• Maintain records, filing systems and knowledge-sharing sites (e.g., SharePoint).
• Schedule meetings, prepare agendas, transcribe notes and track action items.
• Coordinate computer and teleconferencing requirements and troubleshoot issues.

Skills

Calendar management

Project coordination

Documentation management

International travel coordination

Meeting support

Office administration

IT & technical skills

Job description

Changeis, Inc. is seeking an experienced administrative support professional in Washington, DC, onsite. The role involves calendar management, project coordination, document handling and coordination of international travel for mission-critical activities.

You will review procedures, revise notices, prepare briefings and maintain program files. Strong IT skills, meticulous attention to detail and confidentiality are required to succeed in this position.