Administrative Assistant II - College of Engineering - Dean's Office

P. Terry's Burger Stand; Pittsburgh (Allegheny County); On-site; USD 27,552 - 34,440; Full time

Benefits offered by this job

Comprehensive medical, prescription, dental, and vision insurance

Generous retirement savings program

Tuition benefits

Free Pittsburgh Regional Transit bus pass

Fitness center access

Job summary

Carnegie Mellon University is seeking an Administrative Assistant to provide high-level administrative and organizational support for the Dean's Suite and College Offices. This full-time position requires professionalism and strong customer service skills while managing schedules, coordinating supplies, and ensuring an efficient office environment.

Qualified candidates will have an educational background of at least a High School diploma or equivalent, with preference for those holding an Associate's degree and possessing 1-3 years of experience in administrative support.

Qualifications

• 1-3 years in administrative support required.
• Strong customer service skills and professionalism.
• Ability to maintain an organized and efficient office environment.

Responsibilities

• Provide cover and support for the Dean's Suite.
• Coordinate supply management for the office.
• Manage scheduling for conference rooms.
• Serve as the primary reception contact for visitors.

Skills

Administrative support

Customer service

Organizational skills

Education

High School/GED or equivalent

Associate's degree (preferred)

Job description

The College of Engineering's Dean's Office is seeking an Administrative Assistant to provide high-level administrative and organizational support to the Dean's Suite and College Offices. Reporting directly to the Senior Business Administrator, the position is housed within the ANSYS Hall Dean's Office and serves as the primary point of contact for visitors entering the Dean's Office suite.

Core Responsibilities

• Provide administrative coverage and operational support for the Dean's Suite to ensure a professional, organized, and efficient office environment.
• Coordinate office and kitchen supply purchasing, inventory management, and replenishment for the Dean's Suite.
• Maintain organization, cleanliness, and overall upkeep of shared office and conference spaces within the suite.
• Oversee and coordinate cleaning schedules for six or more conference rooms located across campus to ensure spaces remain presentable and operational.
• Manage scheduling and reservation requests for six or more conference rooms, including resolving scheduling conflicts and ensuring appropriate room setup.
• Provide administrative support through coordination of meeting logistics and resources, calendar management, drafting correspondence, preparing reports, and creating other professional documents as needed.
• Serve as the primary reception contact for the Dean's Suite by professionally greeting visitors, faculty, staff, students, and external guests.
• Direct visitors to appropriate seating areas, conference rooms, and meeting locations while ensuring a welcoming and professional experience.
• Provide hospitality support for guests, including offering beverages such as water and coffee and assisting with general visitor accommodations.
• Notify Dean's Suite personnel of visitor arrivals and facilitate communication between guests and office staff.
• Maintain professionalism, discretion, and strong customer service while interacting with internal and external stakeholders.

Qualifications

• High School/GED or equivalent required. Associate's degree preferred.
• 1-3 years in administrative support.
• A combination of education and relevant experience that demonstrates comparable knowledge may be considered.

Requirements

• Successful Background Check.

Benefits

Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance.

Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more!

Carnegie Mellon University is an Equal Opportunity Employer, including for persons with disabilities and veterans.

Location

Pittsburgh, PA

Job Function

Administrative Support and Coordination

Position Type

Staff - Regular

Full Time/Part time

Full time

Pay Basis

Hourly