Onsite Administrative Coordinator—Dept Operations & Events

Harvard University, Faculty of Arts & Sciences; Cambridge (MA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Harvard University, Faculty of Arts and Sciences is seeking an Administrative Coordinator to provide essential administrative and operational support to the academic unit, assisting the Chair and DA/ED with departmental projects and events. Strong in-person presence is required, and responsibilities include office management, records, and coordinating leave processes.

This role supports the Department Chair and DA/ED in implementing strategic priorities, may lead group projects, and works across

Qualifications

• Minimum five years of administrative or customer support experience.
• Strong organizational and time management skills.
• Professional written and verbal communication skills.
• Discretion and sound judgment.
• Ability to work independently and escape issues appropriately.
• Stakeholder coordination.
• Familiarity with higher education, research administration, or academic operations preferred.
• Event and meeting coordination experience.

Responsibilities

• Provide general administrative support to the grouping and faculty.
• Track and maintain departmental records.
• Coordinate faculty leave request process on an annual basis.
• Support departmental committees.
• Assist in unit personnel management and onboarding; may train, assign and direct work for support staff, students, LHTs, and temps.
• May provide support for departmental activities, such as coordinating research appointments, hosting seminars/visitors, managing the course catalog, and directing faculty to central services.
• May perform day-to-day support such as ordering supplies, submitting expenses, and sorting mail.
• May serve as a departmental liaison to the centralized communications team.
• May perform other related duties including space management and room scheduling.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Discretion

Independent work

Higher education

Academic operations

Event coordination

Job description

Harvard University, Faculty of Arts and Sciences is seeking an Administrative Coordinator to provide essential administrative and operational support to the academic unit, assisting the Chair and DA/ED with departmental projects and events. Strong in-person presence is required, and responsibilities include office management, records, and coordinating leave processes.

This role supports the Department Chair and DA/ED in implementing strategic priorities, may lead group projects, and works across