Senior Administrative Coordinator – Arts & Humanities

Harvard University; Cambridge (MA); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, and vision coverage

Tuition assistance and reimbursement

Commuter benefits

Professional development opportunities

Job summary

Harvard University is seeking an Administrative Coordinator III to support the Arts and Humanities - History of Art and Architecture unit in a hybrid, on-campus/remote arrangement. The role emphasizes office management, project support, and coordination of department activities and events.

Responsibilities include handling departmental records, faculty leave processes, onboarding, and liaison work with central services, with a requirement for strong organizational and communication skills and a

Qualifications

• Minimum five years of administrative or customer support experience.
• Strong organizational and time management skills.
• Professional written and verbal communication skills.
• Discretion and sound judgment.
• Ability to work independently and elevate issues appropriately.
• Familiarity with higher education, research administration, or academic operations preferred.

Responsibilities

• Provide general administrative support to the grouping and faculty in the grouping.
• Track and maintain departmental records.
• Coordinate faculty leave request process on an annual basis.
• Assist in unit personnel management and on-boarding; may train, assign and direct work for support staff, students, LHTs, and temps.
• May provide support for departmental activities, such as coordinating research appointments, hosting seminars/visitors, managing the course catalog, and directing faculty to central services.
• May perform day-to-day support tasks such as ordering supplies, submitting expenses, and sorting mail.
• May liaise with centralized communications to support timely communications.
• May perform other related duties including space management and room scheduling activities.

Skills

Five years admin experience

Organization

Time management

Communication

Discretion/Judgment

Independent work

Stakeholder coordination

Event coordination

Job description

Harvard University is seeking an Administrative Coordinator III to support the Arts and Humanities - History of Art and Architecture unit in a hybrid, on-campus/remote arrangement. The role emphasizes office management, project support, and coordination of department activities and events.

Responsibilities include handling departmental records, faculty leave processes, onboarding, and liaison work with central services, with a requirement for strong organizational and communication skills and a