Senior Administrative & Projects Coordinator

Harvard University; Cambridge (MA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Harvard University in Cambridge, MA is seeking an Administrative Coordinator to provide general administrative and operational support to the academic unit. The AC may lead departmental projects and initiatives under the guidance of the Director or Executive Director, with a strong in-person presence required.

You will support the Department Chair and DA/ED, manage office operations, events, and communications, and coordinate space, calendars, and faculty-related activities.

Qualifications

• Minimum five years of administrative or customer support experience.
• Strong organizational and time management skills.
• Professional written and verbal communication skills.
• Discretion and sound judgment.
• Ability to work independently and elevate issues appropriately.
• Stakeholder coordination.
• Familiarity with higher education, research administration, or academic operations preferred.
• Event and meeting coordination experience.

Responsibilities

• Provide general administrative support to the grouping and faculty in the grouping.
• Track and maintain departmental records.
• May coordinate faculty leave request process on an annual basis.
• Support departmental committees.
• Assist in unit personnel management and on-boarding; may train, assign and direct work for support staff, students, LHTs, and temps. May serve as back-up time approver.
• May provide support, as needed, for departmental activities, such as coordinating research appointments, hosting seminars/visitors, managing the course catalog, and directing faculty to appropriate central services, if applicable.
• Provide day-to-day support to the department such as ordering supplies, submitting expenses, maintaining common areas, and sorting mail.
• Demonstrated discretion when handling confidential department matters.
• Serve as a departmental liaison to the centralized communications team by gathering and coordinating unit-specific content, updates, calendars, contact information, and other materials needed to support timely and accurate communications.
• Perform other related duties, including space management and room scheduling activities, systems management and liaising with HUIT, and front office coverage when needed.
• Coordinate and execute a variety of department-wide events and/or meetings, working with central services, as applicable.
• Under the general guidance of the DA/ED, serve as the lead administrator for grouping-level projects or programs.
• Supports the Chair and/or other department leaders on department/program-wide initiatives by scheduling meetings or events, or helping with logistics.
• Drafts and distributes internal and external reports/communications on behalf of the Chair, as needed (to internal and external constituents).
• May coordinate and lead preparations for department faculty meetings, drafts meeting agendas and minutes.
• May perform other related duties as assigned.

Skills

Administrative experience

Customer support

Organizational skills

Communication skills

Independent work

Job description

Harvard University in Cambridge, MA is seeking an Administrative Coordinator to provide general administrative and operational support to the academic unit. The AC may lead departmental projects and initiatives under the guidance of the Director or Executive Director, with a strong in-person presence required.

You will support the Department Chair and DA/ED, manage office operations, events, and communications, and coordinate space, calendars, and faculty-related activities.