Senior Administrative Coordinator, Academic Affairs

Houston Dose; Houston (TX); On-site; USD 40,000 - 47,000; Full time

Job summary

The Administrative Assistant III at the University of Houston System provides high-level administrative and operational support to the Academic Affairs department. You will coordinate business processes, financial activities, reporting, and departmental operations with independence.

Responsibilities include handling budgets, procurement, HR records, and efficient travel and meeting logistics for department leadership, while ensuring compliance and timely, accurate information flow.

Qualifications

• High school diploma or equivalent required.
• Minimum of three (3) years of related job experience.
• Knowledge of general office procedures and university policies.
• Proficiency in MS Office and PeopleSoft.
• Excellent interpersonal, communication, and customer service skills.
• Strong analytical and problem-solving abilities.
• Strong organizational skills and attention to detail.

Responsibilities

• Provide advanced administrative and operational support to the department and stakeholders.
• Coordinate administrative processes, monitor workflow, and manage resources.
• Maintain financial, budgetary, procurement, and personnel records.
• Prepare and process financial documents and reports.
• Coordinate calendars, travel, and meetings for departmental leadership.
• Assist with special projects and events.

Skills

MS Office

PeopleSoft

Analytical skills

Communication skills

Customer service

Detail-oriented

Organizational skills

Education

High school diploma or equivalent

Job description

The Administrative Assistant III at the University of Houston System provides high-level administrative and operational support to the Academic Affairs department. You will coordinate business processes, financial activities, reporting, and departmental operations with independence.

Responsibilities include handling budgets, procurement, HR records, and efficient travel and meeting logistics for department leadership, while ensuring compliance and timely, accurate information flow.