Senior Administrative Coordinator

Indotronix Avani Group; Madison (WI); On-site; USD 46,597 - 66,365; Part time

Job summary

A pharmaceutical manufacturing firm in Madison is seeking a Senior Administrative Coordinator to provide comprehensive administrative support. The ideal candidate will have at least 10 years of experience in a similar role, specializing in supporting high-level management. Responsibilities include managing calendars, coordinating travel, facilitating meetings, and overseeing office administration tasks. This position is contract-based and offers a competitive hourly pay rate of $41.00.

Qualifications

• 10 years experience in a similar role supporting a department at Director or higher level.
• Ability to coordinate meetings and manage administrative tasks.
• Efficient in managing supply stocks and budgets.

Responsibilities

• Delivering comprehensive administrative support to the manufacturing site.
• Coordinating site leadership meetings and ad hoc requests.
• Managing the SharePoint site and key communication channels.

Skills

Calendar management

Travel coordination

Office administration

Concur travel and expense platform

Education

BS/BA in relevant subject area or equivalent experience

Job description

Senior Administrative Coordinator

The Senior Administrative Coordinator delivers comprehensive administrative support to the Madison Device Manufacturing Site, engaging with all levels of management across the organization.

Pay Range

$41.00/hr - $41.00/hr

Essential Functions and Qualifications

• Supporting Site Leadership with administrative tasks, including calendar management, travel coordination, etc.
• Coordinating meetings for Site Leadership as needed (e.g., RTB, Global Internal Manufacturing Leadership Meeting).
• Facilitating ad hoc requests.
• Supporting hiring of new personnel, setting up interviews, IT setup, site orientation, workspace needs, etc.
• Managing and maintaining the SharePoint site for Internal Global Manufacturing Madison, and other key Madison communication channels, distribution lists.
• General office administration – post, couriers, stationery, vendor management, and handling incoming and outgoing mail.
• Welcoming visitors to the office in a polite and professional manner.
• Managing and controlling supply stocks/budget.
• Booking and organizing meeting rooms and catering for on-site meetings.
• Knowledge of Concur travel and expense platform to provide support to Site Leadership with travel/expenses.
• BS/BA in relevant subject area or equivalent business/administrative experience.
• 10 years experience in a similar role with demonstrated ability to support a department at Director or higher level.

Seniority Level

Associate

Employment Type

Contract

Job Function

Administrative

Industry

Pharmaceutical Manufacturing