Senior Administrative Assistant

Lenmar Consulting Inc; Madison (WI); On-site; USD 45,000 - 50,000; Part time

Job summary

A healthcare consulting firm based in Madison, WI is seeking a Senior Administrative Coordinator to provide high-level administrative support. The role includes ensuring efficient daily operations and managing various projects. Candidates must have over 10 years of experience in similar roles, strong Microsoft Office skills, and the ability to handle confidential information with discretion. This position is a contract employment opportunity and involves interaction with site leadership and cross-functional teams.

Qualifications

• 10+ years of experience in a senior administrative or coordination role supporting Director-level or above.
• Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational, communication, and time-management skills.
• Proven ability to handle confidential information with discretion.

Responsibilities

• Provide high-level administrative support to site leadership and cross-functional teams.
• Ensure efficient daily operations and manage key projects.
• Handle a wide range of administrative and coordination activities.

Skills

Microsoft Office proficiency

Organizational skills

Communication skills

Time-management skills

Interpersonal skills

Education

Bachelor's degree or equivalent professional experience

Tools

Concur

SharePoint

Visio

Job description

The Senior Administrative Coordinator provides high-level administrative support to the Madison Device Manufacturing site, partnering closely with Site Leadership and cross-functional teams. This role ensures efficient daily operations, supports key projects, and manages a wide range of administrative and coordination activities.

Qualifications

• Education: Bachelor’s degree or equivalent professional experience.
• Experience: 10+ years of experience in a senior administrative or coordination role supporting Director-level or above.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Experience with Concur or similar travel and expense platforms.
• Excellent organizational, communication, and time‑management skills.
• Proven ability to handle confidential information with discretion.
• Ability to manage multiple priorities independently and meet deadlines.

Preferred Qualifications

• Experience with SharePoint and Visio.
• Background in pharmaceutical, medical device, or regulated manufacturing environments.
• Professional, proactive, and service-oriented approach.
• Strong interpersonal skills with the ability to interact at all levels of the organization.

Job Details

• Seniority level: Associate
• Employment type: Contract
• Job function: Administrative
• Industries: Medical Practices, Medical Equipment Manufacturing, and Pharmaceutical Manufacturing

Location: Madison, WI
Salary: $45,000.00-$50,000.00