Facilities Coordinator

Beacon Hill Staffing Group, LLC; City of Poughkeepsie (NY); On-site; USD 22,000 - 37,000; Full time

Job summary

Beacon Hill Staffing Group, LLC represents a global real estate and facilities management firm in Poughkeepsie, NY seeking a Long-Term Temporary Facilities Coordinator to join their team. This in-office role runs August 2026 through November 30, Monday–Friday, 7:00 am to 3:30 pm, covering a maternity leave and supporting a small team of operatives, vendors, and client stakeholders.

Key duties include procurement, vendor management, financial reporting, site inspections, risk and safety

Qualifications

• Bachelor's degree in a related field.
• Strong software skills: MS Word, Excel, Outlook.
• Excellent verbal and written communication.
• Professional customer service and teamwork.

Responsibilities

• Provide support for a small team of multi-skilled operatives and coordinate daily tasks.
• Develop and maintain relationships with client stakeholders, landlords, managing agents, and vendors.
• Assist in procurement of vendors and services and manage purchase orders.
• Support financial processes, accrual reports, and finance trackers.
• Conduct site inspections, safety procedures, and risk management.
• Achieve KPI and SLA targets.

Education

Bachelor's degree in a related field

Tools

CMMS

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a global real estate and facilities management firm located in Poughkeepsie, NY is looking for a Long-Term Temporary Facilities Coordinator to join their team.

This position will operate August 2026 through November 30 th on an in-office, Monday-Friday schedule between the hours of 7am-3:30pm.

Role covers a maternity leave. Compensation is up to $27/hour.

Responsibilities

• Provide support for, monitor the performance of, and coordinate a small team of multi-skilled operatives
• Develop and maintain relationships with client stakeholders, landlords, managing agents, and vendors
• Assist in managing contractors to ensure performance standards are met
• Assist with procurement of vendors and services
• Support financial processes and ensure timely and accurate completion of financial requirements
• Manage purchase orders in the internal financial management platform
• Assist with monthly accrual reports and finance trackers
• Conduct site inspections, assessments, audits, and safety procedures
• Support property risk management programs and operational best practices
• Maintain premises in clean and operational condition
• Support disaster recovery and business continuity plans
• Follow escalation and incident reporting procedures
• Assist with management reports and special projects
• Achieve KPI and SLA targets

Qualifications

• Bachelor's degree in a related field
• Strong understanding of Microsoft Word, Excel, and Outlook
• Excellent verbal and written communication skills
• Professional customer service skills
• Ability to work independently and within a team environment
• Self-motivated with a confident and energetic attitude
• Ability to work under pressure and remain flexible
• CMMS experience preferred

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and their specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)