Senior Administrative Clerk (Records & Systems)

Bakersfield City School District; Bakersfield (CA); On-site; USD 30,000 - 48,000; Full time

Job summary

Bakersfield City School District is seeking a skilled Clerk VIII to handle clerical, typing and recordkeeping duties for the district office. Candidates should manage computerized files, prepare reports, and supervise other clerical staff as assigned.

The role requires strong knowledge of office practices, accurate typing and the ability to follow complex procedures. Bilingual ability may be required; a mandatory clerical test will be offered upon selection.

Qualifications

• Knowledge of modern office practices and procedures and operation of common office equipment, including computer and word processing equipment.
• Proficiency as typist; ability to make accurate arithmetical computations; ability to develop statistical data and reports.
• Training and/or experience in maintenance of computerized files, including data input, retrieval and preparation of reports.
• Experience in organization and management of an office.
• Ability to follow oral and written directions; ability to use independent judgment and supervise work of others.
• Ability to work effectively with staff, students and public.
• Ability to learn and interpret rules, regulations, laws and processes related to specific area assigned.
• Ability to plan and conduct complex clerical operations requiring effective accountability and controls.
• Bilingual ability may be required, depending on assignment.
• Must pass required tests

Responsibilities

• Conducts transactions with staff and/or public requiring detailed knowledge of policies, procedures and terminology of specific area to which assigned.
• Answers inquiries and provides information of specialized or confidential nature requiring use of discretion and independent judgment in interpreting and explaining regulations and procedures.
• Checks, prepares, assembles and tabulates materials and information from various sources for records and reports.
• Develops systems to ensure accountability and controls; develops and maintains system of files and records.
• Maintains computerized files, including input, output and preparation of reports.
• Types letters, masters, permits, records, case records, lists, requisitions, work tags and other miscellaneous materials.
• Trains and supervises work of other clerical staff as assigned.
• Performs other related duties as assigned

Skills

Office practices

Typing

Data reporting

Recordkeeping

Supervision

Communication with staff/public

Tools

Word processing

Job description

Bakersfield City School District is seeking a skilled Clerk VIII to handle clerical, typing and recordkeeping duties for the district office. Candidates should manage computerized files, prepare reports, and supervise other clerical staff as assigned.

The role requires strong knowledge of office practices, accurate typing and the ability to follow complex procedures. Bilingual ability may be required; a mandatory clerical test will be offered upon selection.