Executive Assistant to the Superintendent

Bakersfield City School District; Bakersfield (CA); On-site; USD 116,000 - 129,000; Full time

Job summary

Bakersfield City School District is seeking an Administrative Assistant to provide confidential secretarial and administrative support to the Superintendent and Board of Education.

Responsibilities include preparing agendas/minutes, coordinating meetings, managing calendars, and supervising clerical staff. Requires knowledge of district policies, strong dictation and transcription skills, and the ability to train staff. Position located at the Education Center with a salary range listed.

Qualifications

• Knowledge of office practices and district policies; Superintendent's office & Board of Education.
• Secretarial work experience of responsible nature.
• Operate office equipment including typewriter, computer, software, transcription equipment, copiers and calculator.
• Organize, write and prepare reports, letters, surveys and legal documents; perform calculations; transcribe notes and minutes.
• Use independent judgment in analyzing situations within authority.
• Knowledge of supervision; train, supervise and evaluate staff; prioritize work.
• Possess valid driver's license and personal car for district business.
• Effectively communicate orally and in writing.
• Establish and maintain effective work relationships.

Responsibilities

• Perform complex and responsible secretarial duties coordinating routine operations for Superintendent and Board of Education.
• Prepare and distribute public agendas; set up Board Room and meeting facilities.
• Attend and record Board meetings; take notes and prepare minutes; obtain signatures as needed.
• Supervise assigned secretarial staff; assign, monitor, and evaluate workload.
• Transcribe dictation; draft routine correspondence and documents from notes or instructions.
• Coordinate district meetings; arrange schedules, facilities; prepare agendas and minutes.
• Maintain detailed calendars for Superintendent and Board members; arrange interviews and travel.
• Coordinate special projects and communicate directives to staff.
• Maintain confidential files and assist in budget monitoring and accounting procedures.

Skills

Office practices

Secretarial experience

Office equipment operation

Report writing

Dictation transcription

Independent judgement

Supervision & training

Driver's license

Communication skills

Interpersonal relationships

Tools

Typewriter

Computer

Copiers

Calculator

Transcription equipment

Job description

Bakersfield City School District is seeking an Administrative Assistant to provide confidential secretarial and administrative support to the Superintendent and Board of Education.

Responsibilities include preparing agendas/minutes, coordinating meetings, managing calendars, and supervising clerical staff. Requires knowledge of district policies, strong dictation and transcription skills, and the ability to train staff. Position located at the Education Center with a salary range listed.