Senior Administrative Business Partner

Manning Personnel Group, Inc.; Boston (MA); On-site; USD 130,000 - 150,000; Full time

Job summary

A leading recruitment firm is seeking a Senior Administrative Business Partner to support everyday operations and assist up to three executives. The role requires a candidate with at least 8 years of experience in a dynamic environment, ensuring effective travel planning, calendar management, and communication skills. The firm values confidentiality and professionalism, looking for someone who can maintain high standards while performing multiple pivotal tasks. This full-time position offers a salary range from $130,000 to $150,000 annually.

Qualifications

• At least 8 years of experience supporting busy executives in a fast‑paced environment.
• Highly proficient in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.

Responsibilities

• Provide day‑to‑day support to entire office, ensuring daily operations run smoothly.
• Assist with extensive domestic and international travel planning for up to three executives.
• Manage calendar and draft correspondence on behalf of executives.
• Project lead for special projects as needed.

Skills

Administrative support

Travel planning

Calendar management

Microsoft Office Suite proficiency

Verbal communication

Written communication

Confidentiality

Job description

Manning Personnel Group, Inc. provided pay range

This range is provided by Manning Personnel Group, Inc.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$130,000.00/yr - $150,000.00/yr

Vice President at Manning Personnel Group, Inc. - Making Every Recruiting Experience Memorable

A clinical‑stage biotech company is seeking a Senior Administrative Business Partner to join their team and support the day‑to‑day operations of the office and provide direct support to up to three executives. The successful individual is a team player who possesses a sense of personal warmth that is welcoming and comfortable, is able to build trust and credibility with team members, and radiates poise and a level of sophistication in carrying out their duties. They must be able to work independently and are expected to apply a high degree of judgment and discretion in carrying out their tasks. Their ideal candidate should be a self‑starter who possesses the confidence to understand the importance of performing their role seamlessly to enable the executives to be more efficient and effective in their respective roles.

Responsibilities

• Provide day‑to‑day support to entire office, ensuring daily operations run smoothly.
• Assist with extensive domestic and international travel planning for up to three executives.
• Travel expense reporting.
• Extensive calendar management.
• Interface with board members and high‑level executives as necessary.
• Draft correspondence on behalf of the executives.
• Work with administrative team, providing a supportive, positive environment and pitching in when necessary, modelling a spirit of collaboration.
• Project lead for special projects as needed.
• Meeting planning and coordination.
• Additional administrative responsibilities as needed, including but not limited to processing contracts and POs.

Requirements

• At least 8 years of experience supporting busy executives in a fast‑paced, highly professional, and dynamic environment.
• Demonstrated flexibility and professional maturity to proactively and readily understand priorities and anticipate needs.
• Model team player with excellent judgment and the ability to work well independently.
• Ability to represent the company professionally to a variety of external audiences.
• Proven ability to manage conflicting priorities and deliver on the most critical assignments on time and within budget.
• Highly proficient in Microsoft office suite including Outlook, Word, Excel and PowerPoint.
• Excellent written and verbal communication skills including meticulous attention to detail and the ability to effectively multi‑task.
• Willingness to grow and learn to understand the business and develop skills to increase level of independence and autonomy.
• Demonstrates and understands the importance of the highest level of confidentiality as expected and required in every executive level position.

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Administrative

Industries

Staffing and Recruiting and Biotechnology Research