Office Coordinator

Manning Personnel Group, Inc.

Boston (MA)

On-site

USD 50,000 - 65,000

Full time

14 days+

A complete application in a minute

Tailored resume and cover letter, ready to send.

Get past ATS filters

Job summary

A staffing and recruiting firm is seeking an entry-level Office Coordinator to support administrative functions. Ideal candidates should have a Bachelor's Degree or relevant experience, strong organizational skills, and proficiency in Microsoft Office. Responsibilities include managing office supplies, handling travel arrangements, and providing customer service. This full-time role offers opportunities for professional growth in the biotechnology sector.

Qualifications

Demonstrated capabilities in administrative functions.
Highly organized and detail-oriented in a fast-paced environment.
Exceptional written and verbal communication skills.

Responsibilities

Administrative duties including filing, printing, and handling supplies.
Manage calendars for conference rooms and set up conference calls.
Assist HR team with coordinating candidate visits.

Skills

Organizational skills

Communication skills

Microsoft Office proficiency

Education

Bachelor's Degree or relevant experience

Job description

1 day ago Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

Base pay range

$50,000.00/yr - $65,000.00/yr

This role is a great opportunity to gain experience in the life sciences industry!

Sr. Associate, Recruiting & Client Development at Manning Personnel Group, Inc.

Our client, a growing biotech, is seeking a talented Office Coordinator to join their team and help maintain an environment that facilitates continued professional growth. The ideal candidate will possess excellent communication skills and provide impeccable customer service to guests, vendors, and callers. Candidate must be a team player and have the ability to quickly shift and manage multiple projects and priorities. This role requires a proactive approach to providing consistent, professional office support. This person in this role is committed to follow-through on all assignments and tasks and is knowledgeable about administrative procedures.

Meeting these expectations will help contribute to a professional and efficient office environment.

Duties and Responsibilities

Administrative duties including filing, printing, faxing, copying, scanning, shredding, processing expense reports, ordering and managing kitchen and office supplies
Travel arrangements for non-management team members
Serve as the face and voice of the company
Maintaining and stocking the kitchen daily
Maintaining and stocking the office supply room, ordering supplies as needed
Picking up the mail daily and distributing it to employees
Manage calendars for conference rooms; set up conference calls and GoToMeeting
Coordinate outside guest seminars and meetings including but not limited to room set-up
Assist with planning and set up of weekly company socials and company events
Assist HR team with coordinating candidate visits, booking candidate travel and lunches
Other ad-hoc projects as needed

Qualifications and Skills

Bachelor\'s Degree or relevant experience working in an administrative support role, outward facing
Highly organized, energetic, hands-on individual with demonstrated capabilities in administrative functions
Detail oriented and comfortable working in a fast-paced office environment
Exceptional written and verbal communication skills
Proficient in Microsoft Office

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

Seniority level