Biotech Executive Assistant & Operations Manager

Manning Personnel Group, Inc.; Watertown (MA); On-site; USD 90,000 - 120,000; Full time

Job summary

Manning Personnel Group, Inc. is assisting a clinical-stage biotech company in recruiting an Executive Assistant/Operations Manager to support the CEO and Leadership team.

The role requires strong organizational skills, discretion, and the ability to adapt in a fast-paced environment. Responsibilities include calendar management, board event logistics, office operations, travel planning, and coordination with finance for payroll, AP, and purchasing as needed.

Qualifications

• 10+ years of executive support experience including C-level support.
• Biotech experience preferred.
• Proficiency with Microsoft Office and desktop publishing software.
• Exceptional organizational and communication skills.
• Ability to handle confidential information with discretion.
• Strong multi-tasking and calendar management abilities.

Responsibilities

• Proactively manage daily office activities, systems, and logistics.
• Provide calendar management, travel planning, and expense reporting.
• Prepare complex documents, reports, and presentations for meetings.
• Arrange Board meetings and logistics for events.
• Support finance processes such as payroll, AP, and purchasing when needed.
• Coordinate staff meetings, off-sites, and project assignments.
• Assist with reports, meeting minutes, and documentation efforts.
• Maintain filing systems and office supplies; ensure smooth operations.

Skills

Executive support

Biotech experience

Calendar management

Presentation design

Discretion and confidentiality

Organizational skills

Communication skills

Problem solving

Tools

Desktop publishing

Microsoft Office

Job description

Manning Personnel Group, Inc. is assisting a clinical-stage biotech company in recruiting an Executive Assistant/Operations Manager to support the CEO and Leadership team.

The role requires strong organizational skills, discretion, and the ability to adapt in a fast-paced environment. Responsibilities include calendar management, board event logistics, office operations, travel planning, and coordination with finance for payroll, AP, and purchasing as needed.