Senior Administrative & Budget Coordinator

West Texas A&M University; Canyon (TX); Hybrid; USD 18,000 - 25,000; Full time

Job summary

West Texas A&M University in Canyon, TX seeks an Administrative Associate IV to support the Chemistry and Physics department. You will handle budget monitoring, payroll paperwork, procurement, and boilerplate records with accuracy and discretion.

The role requires strong organizational and communication skills, plus ability to work with multiple offices and outside entities. A related degree and several years of administrative experience are preferred.

Qualifications

• High School Diploma or GED.
• Four years of experience as administrative assistant, accounts payable or related.
• Intermediate skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent interpersonal, written, and verbal communication skills.
• Ability to multitask and maintain confidentiality.

Responsibilities

• Distribute funds based on designated allocations with department head and faculty.
• Monitor budget status reports monthly and address account shortages.
• Type requisitions, pay invoices, and handle vendor paperwork including W-9 forms.
• Prepare hire paperwork for new employees, PTIs, and GTAs.
• Procure and manage departmental supplies and inventory.

Skills

Interpersonal skills

Organizational skills

MS Office proficiency

Multitasking

Confidentiality

Education

Associates or Bachelors in Business Administration

Job description

West Texas A&M University in Canyon, TX seeks an Administrative Associate IV to support the Chemistry and Physics department. You will handle budget monitoring, payroll paperwork, procurement, and boilerplate records with accuracy and discretion.

The role requires strong organizational and communication skills, plus ability to work with multiple offices and outside entities. A related degree and several years of administrative experience are preferred.