Part-Time Grants & Budget Administrator

University of Texas; Utah; On-site; USD 21,000 - 29,000; Part time

Job summary

University of Texas at Austin, Department of Physics, seeks an Administrative Program Coordinator (Part Time) on the UT Main Campus. The 20-hour weekly position supports grant and budget administration, purchasing, and personnel management for research programs within the College of Natural Sciences.

The role requires a BS in Accounting and at least 3 years of program-coordination experience, strong Excel skills, and meticulous attention to detail.

Qualifications

• Bachelor of Science in Accounting from an accredited institution is required.
• At least 3 years of experience coordinating or administering a program.

Responsibilities

• Grant & Budget Administration: assist with day-to-day administration and financial management of research grants, monitor budgets, expenditures and timelines.
• Purchasing & Financial Transactions: prepare and process purchasing documents, reimbursements, invoices, and related records; coordinate with departments and vendors.
• Personnel & Appointment Management: prepare and manage student appointment documentation, including hiring, renewals, funding changes and terminations.
• Records Management & Grant Closeout: maintain organized grant, financial, purchasing, and personnel records; assist with grant closeout activities.
• Liaison & Coordination: serve as a liaison between faculty and university offices including research administration, finance, purchasing, payroll, and HR.

Skills

Strong organizational skills

Excellent attention to detail

Strong communication skills

Education

Bachelor of Science in Accounting

Tools

Microsoft Excel

Job description

University of Texas at Austin, Department of Physics, seeks an Administrative Program Coordinator (Part Time) on the UT Main Campus. The 20-hour weekly position supports grant and budget administration, purchasing, and personnel management for research programs within the College of Natural Sciences.

The role requires a BS in Accounting and at least 3 years of program-coordination experience, strong Excel skills, and meticulous attention to detail.