Senior Administrative Associate, Political Science

Texas A&M University; Prairie View, Northern (TX, KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Prairie View A&M University seeks an Administrative Associate III in the Political Science department to provide complex administrative support. The role handles calendar management, document processing, and student worker supervision with a focus on accuracy and confidentiality.

Responsibilities include coordinating with the Department Head and Dean's office, processing personnel actions, Banner data entry for registration and graduation, and assisting with graduation activities.

Qualifications

• Knowledge of word processing, spreadsheets, and database applications.
• Ability to multitask and work cooperatively with others.
• Strong verbal and written communication skills.
• Ability to work with sensitive information and maintain confidentiality.

Responsibilities

• Provides administrative assistance to the Department Head of Political Science and the Dean's office as needed.
• Manages the Department Head’s calendar, greets visitors, and schedules appointments.
• Monitors documents for accuracy and compliance, submits for approval.
• Supervises student workers and maintains office files.
• Makes daily copies, handles reimbursements, and processes personnel actions in Workday.
• Interacts with Banner, enters data, and builds course schedules in Banner.
• Monitors grades reports and assists with graduation audits and activities.
• Acts as Time and Effort Coordinator and Records Retention Coordinator.
• Performs other duties as assigned.

Skills

Word processing

Spreadsheet

Database applications

Multitasking

Confidentiality

Verbal communication

Written communication

Interpersonal skills

Organizational skills

Education

High school diploma

Three years of related experience

Tools

Banner

Panthertracks

Job description

Prairie View A&M University seeks an Administrative Associate III in the Political Science department to provide complex administrative support. The role handles calendar management, document processing, and student worker supervision with a focus on accuracy and confidentiality.

Responsibilities include coordinating with the Department Head and Dean's office, processing personnel actions, Banner data entry for registration and graduation, and assisting with graduation activities.