Administrative Associate III (Political Science)

Texas A&M University; Prairie View, Northern (TX, KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Prairie View A&M University seeks an Administrative Associate III in the Political Science department to provide complex administrative support. The role handles calendar management, document processing, and student worker supervision with a focus on accuracy and confidentiality.

Responsibilities include coordinating with the Department Head and Dean's office, processing personnel actions, Banner data entry for registration and graduation, and assisting with graduation activities.

Qualifications

• Knowledge of word processing, spreadsheets, and database applications.
• Ability to multitask and work cooperatively with others.
• Strong verbal and written communication skills.
• Ability to work with sensitive information and maintain confidentiality.

Responsibilities

• Provides administrative assistance to the Department Head of Political Science and the Dean's office as needed.
• Manages the Department Head’s calendar, greets visitors, and schedules appointments.
• Monitors documents for accuracy and compliance, submits for approval.
• Supervises student workers and maintains office files.
• Makes daily copies, handles reimbursements, and processes personnel actions in Workday.
• Interacts with Banner, enters data, and builds course schedules in Banner.
• Monitors grades reports and assists with graduation audits and activities.
• Acts as Time and Effort Coordinator and Records Retention Coordinator.
• Performs other duties as assigned.

Skills

Word processing

Spreadsheet

Database applications

Multitasking

Confidentiality

Verbal communication

Written communication

Interpersonal skills

Organizational skills

Education

High school diploma

Three years of related experience

Tools

Banner

Panthertracks

Job description

## Administrative Associate III (Political Science)Apply: Prairie View, TX: Full time: Posted Yesterday: R-097359**Job Title**Administrative Associate III (Political Science)**Agency**Prairie View A&M University**Department**Department of Political Science**Proposed Minimum Salary**Commensurate**Job Location**Prairie View, Texas**Job Type**Staff**Job Description*****Important Immigration information:****A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.**In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.**------------------------------------------------------------------------------------------------------------------------------****The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position.*** The Administrative Associate III position works under general supervision of the Political Science Department Head and provides complex administrative support work to the Department of Political Science.**Responsibilities:** * Provides administrative assistance to the Department Head of Political Science, (and Dean's office when needed); provides clerical support and manages daily routine tasks; greets and assists students and the general public, sets appointments and maintains the Department Head’s calendar. Monitors documents to ensure accuracy, compliance, and timely submission; reviews incoming and outgoing documents and submits for Department Head’s approval. Supervises student workers and maintains office files (personnel, student, and general documents). Makes daily copies of all signed documents; reimbursements.* Initiates personnel actions in Workday; routinely interacts with Banner; provides the Department Head with Banner data for registration, course scheduling and graduation; enters data into the Banner System, reviews, and corrects data in Banner INB and Panthertracks; builds the Department's course schedule in Banner after the Department Head submits the course schedules; enters overrides in the system upon approval from the Department Head; monitors mid-term and final missing grades and provide status reports to the Department Head and the Dean’s office; works closely with the Registrar and Course Scheduler to interpret and disseminate information regarding Banner procedures to the faculty within the departments.* Compiles and submits graduation audits; copies and files graduation audits; distributes graduation letters and flyers provided by the Department Head or Dean’s office. Assists with graduation activities as well luncheons, receptions, and other department-related activities.* Serves as Time and Effort Coordinator; compiles, reviews, and submits time and effort to responsible faculty for certifications to the Office of Research & Innovation; serves as Records Retention Coordinator; maintains and destroys records to ensure compliance with records retention policies and procedures.* Performs other duties as assigned. **Required Education and Experience:** * High school diploma* Three years of related experience.**Required** **Knowledge, Skills and Abilities:** * Knowledge of word processing, spreadsheet, and database applications.* Ability to multitask and work cooperatively with others.* Strong verbal and written communication skills.* Ability to work with sensitive information and maintain confidentiality.* Strong interpersonal and organizational skills. **Preferred Qualifications:** * Knowledge of Banner and Panthertracks systems. **Job Posting Close Date:** * 10/01/2026 **Required Attachments:** Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.* **Resume or Curriculum Vitae*** **Cover Letter****Application Submission Guidelines:**All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site. The required documents listed in the above \"Required Attachments\" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or [e-mail] should you need assistance with the online application process.