Senior Administrative Specialist — Programs & Operations

Prairie View A&M University; Prairie View (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Prairie View A&M University in Prairie View, Texas, is seeking an Administrative Associate III in the National Center for Infrastructure Transformation (NCIT) within the Civil Engineering department. This staff-level position provides comprehensive administrative support and ensures efficient office operations.

The role requires a high school diploma, three years of related experience, strong MS Office skills, and the ability to maintain confidentiality while coordinating meetings, travel,

Qualifications

• High school diploma or equivalent.
• Three years of related experience.
• Knowledge of word processing, spreadsheet, and database applications.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality.

Responsibilities

• Provide excellent professional customer service to students, faculty, staff, and the public.
• Perform word processing, desktop publishing, presentation, and data management activities.
• Compose correspondence, reports, publications, and presentations, including editing and proofreading.
• Create and maintain spreadsheets and databases.
• Research and analyze administrative requirements for specific programs or projects.
• Provide technical information regarding administrative procedures, services, or programs.
• Maintain a variety of fiscal and administrative records; post information to Center records and modify forms or records.
• Arrange meetings, appointments, conferences, and travel; set up meetings and events with facilities, equipment, and food.
• Take minutes and prepare documents for scheduled meetings.
• Coordinate Workday, Payroll, and Time & Effort actions for staff and students.
• Assist in evaluation procedures, including data collection and monthly/annual reporting.
• Prepare office paperwork for hiring, payroll, travel authorization, reimbursements, and purchasing.

Skills

Word processing

Spreadsheet

Database

Multitasking

Verbal communication

Written communication

Confidentiality

Interpersonal skills

Organizational skills

Education

High school diploma or equivalent

Bachelor's degree in a transportation related major/discipline

Job description

Prairie View A&M University in Prairie View, Texas, is seeking an Administrative Associate III in the National Center for Infrastructure Transformation (NCIT) within the Civil Engineering department. This staff-level position provides comprehensive administrative support and ensures efficient office operations.

The role requires a high school diploma, three years of related experience, strong MS Office skills, and the ability to maintain confidentiality while coordinating meetings, travel,