Administrative Associate III (Political Science)

tamus; Prairie View (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Prairie View A&M University is seeking an Administrative Associate III in the Department of Political Science to provide clerical support, manage the Department Head's calendar, greet students and the public, and handle routine office tasks.

The role involves processing personnel actions in Workday, coordinating with Banner and Panthertracks, supporting graduation activities, and maintaining office records to ensure compliance with retention policies and schedules.

Qualifications

• High school diploma and 3 years of related experience.
• Experience with word processing, spreadsheets, and databases.
• Ability to multitask and maintain confidentiality.
• Strong verbal and written communication and interpersonal skills.

Responsibilities

• Provide administrative support to the Department Head and Dean's office; manage calendar and clerical tasks.
• Process personnel actions in Workday and manage Banner data for registration, scheduling and graduation.
• Assist with graduation activities and related events.
• Serve as Time and Effort Coordinator and Records Retention Coordinator; maintain compliant records.
• Perform other duties as assigned.

Skills

Word processing

Spreadsheets

Database applications

Multitasking

Verbal and written communication

Confidentiality

Interpersonal skills

Organizational skills

Education

High school diploma

Tools

Banner

Panthertracks

Job description

Job Title

Administrative Associate III (Political Science)

Agency

Prairie View A&M University

Department

Department of Political Science

Proposed Minimum Salary

Commensurate

Job Location

Prairie View, Texas

Job Type

Staff

Job Description

Important Immigration information:

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

The salary is determined in accordance with the University's compensation structure and will be commensurate with the candidates' education and experience, within the assigned salary range for this position.

• Provides administrative assistance to the Department Head of Political Science, (and Dean's office when needed); provides clerical support and manages daily routine tasks; greets and assists students and the general public, sets appointments and maintains the Department Head's calendar. Monitors documents to ensure accuracy, compliance, and timely submission; reviews incoming and outgoing documents and submits for Department Head's approval. Supervises student workers and maintains office files (personnel, student, and general documents). Makes daily copies of all signed documents; reimbursements.
• Initiates personnel actions in Workday; routinely interacts with Banner; provides the Department Head with Banner data for registration, course scheduling and graduation; enters data into the Banner System, reviews, and corrects data in Banner INB and Panthertracks; builds the Department's course schedule in Banner after the Department Head submits the course schedules; enters overrides in the system upon approval from the Department Head; monitors mid‑term and final missing grades and provide status reports to the Department Head and the Dean's office; works closely with the Registrar and Course Scheduler to interpret and disseminate information regarding Banner procedures to the faculty within the departments.
• Compiles and submits graduation audits; copies and files graduation audits; distributes graduation letters and flyers provided by the Department Head or Dean's office. Assists with graduation activities as well luncheons, receptions, and other department‑related activities.
• Serves as Time and Effort Coordinator; compiles, reviews, and submits time and effort to responsible faculty for certifications to the Office of Research & Innovation ; serves as Records Retention Coordinator; maintains and destroys records to ensure compliance with records retention policies and procedures.
• Performs other duties as assigned.

Required Education and Experience

• High school diploma
• Three years of related experience.

Required Knowledge, Skills and Abilities

• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Strong verbal and written communication skills.
• Ability to work with sensitive information and maintain confidentiality.
• Strong interpersonal and organizational skills.

Preferred Qualifications

• Knowledge of Banner and Panthertracks systems.

Job Posting Close Date

10/01/2026