Administrative Associate III (Political Science)

Prairie View A&M University; Prairie View (TX); On-site; USD 55,000 - 65,000; Full time

Job summary

Prairie View A&M University seeks an Administrative Associate III (Political Science) to provide high‑level administrative support to the Department Head and Dean’s office. The role involves complex scheduling, document management, and coordination with Banner, Panthertracks, and Workday.

The ideal candidate will have a high school diploma with several years of related experience, strong communication, confidentiality, and organizational skills.

Qualifications

• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Strong verbal and written communication skills.
• Ability to work with sensitive information and maintain confidentiality.
• Strong interpersonal and organizational skills.

Responsibilities

• Provides administrative assistance to the Department Head of Political Science and the Dean's office when needed.
• Monitors documents for accuracy, compliance, and timely submission; submits for approval.
• Supervises student workers and maintains office files.
• Maintains the Department Head’s calendar and schedules appointments.
• Manages data in Banner, Workday, and Panthertracks; supports course scheduling and graduation processes.

Skills

Administrative support

Calendar management

Customer service

Multitasking

Education

High school diploma

Tools

Workday

Banner

Panthertracks

Microsoft Office

Job description

Job Title

Administrative Associate III (Political Science)

Agency

Prairie View A&M University Department Department of Political Science

Proposed Minimum Salary

Commensurate

Job Location

Prairie View, Texas

Job Type

Staff

Job Description

Important Immigration information: A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee. In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position. The Administrative Associate III position works under general supervision of the Political Science Department Head and provides complex administrative support work to the Department of Political Science.

Responsibilities

• Provides administrative assistance to the Department Head of Political Science, (and Dean's office when needed); provides clerical support and manages daily routine tasks; greets and assists students and the general public, sets appointments and maintains the Department Head’s calendar.
• Monitors documents to ensure accuracy, compliance, and timely submission; reviews incoming and outgoing documents and submits for Department Head’s approval.
• Supervises student workers and maintains office files (personnel, student, and general documents).
• Makes daily copies of all signed documents; reimbursements.
• Initiates personnel actions in Workday; routinely interacts with Banner; provides the Department Head with Banner data for registration, course scheduling and graduation; enters data into the Banner System, reviews, and corrects data in Banner INB and Panthertracks; builds the Department's course schedule in Banner after the Department Head submits the course schedules; enters overrides in the system upon approval from the Department Head; monitors mid‑term and final missing grades and provide status reports to the Department Head and the Dean’s office; works closely with the Registrar and Course Scheduler to interpret and disseminate information regarding Banner procedures to the faculty within the departments.
• Compiles and submits graduation audits; copies and files graduation audits; distributes graduation letters and flyers provided by the Department Head or Dean’s office.
• Assists with graduation activities as well luncheons, receptions, and other department-related activities.
• Serves as Time and Effort Coordinator; compiles, reviews, and submits time and effort to responsible faculty for certifications to the Office of Research & Innovation.
• Serves as Records Retention Coordinator; maintains and destroys records to ensure compliance with records retention policies and procedures.
• Performs other duties as assigned.

Required Education and Experience

High school diploma Three years of related experience.

Required Knowledge, Skills and Abilities

Knowledge of word processing, spreadsheet, and database applications. Ability to multitask and work cooperatively with others. Strong verbal and written communication skills. Ability to work with sensitive information and maintain confidentiality. Strong interpersonal and organizational skills.

Preferred Qualifications

Knowledge of Banner and Panthertracks systems.

Job Posting Close Date

10/01/2026

Background Check Requirements

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer

Prairie View A&M University is an Equal Opportunity/ Veterans/ Disability Employer.

About PVAMU

For more than 140 years, Prairie View A&M University (PVAMU) has been igniting passion in its students. With an established reputation for producing engineers, nurses, and educators, PVAMU offers baccalaureate degrees, master’s degrees, and doctoral degree programs through nine colleges and schools. The University has an enrollment of more than 8,500 students. Designated an institution of “the first class” in the Texas Constitution, PVAMU is the second-oldest public institution of higher education in the state and a member of The Texas A&M University System. The University is dedicated to fulfilling its land‑grant mission of achieving excellence in teaching, research, and service. PVAMU is conveniently located near the rapidly growing residential and commercial area known as the Northwest Houston Corridor. The developing Northwest Houston Corridor offers newly developed suburban communities, a variety of shopping and dining near the Houston Premium Outlets and is a short, 35‑minute commute into downtown Houston.

Successful employers welcome you to learn more at www.pvamu.edu. Your career opportunities with a “University of the First Class” begins here!

About PVAMU Human Resources Employee Benefits Office of Equal Opportunity PVAMU Newsroom PVAMU YouTube