Senior Administrative Associate – Management & Marketing

Texas A&M University; Prairie View, Northern (TX, KY); Hybrid; USD 36,000 - 54,000; Part time

Job summary

Texas A&M University’s Prairie View campus is seeking an Administrative Associate III to support the College of Business, Management & Marketing. This role provides administrative assistance to the Department Head, faculty, and students, coordinating class schedules, graduation audits, and faculty paperwork.

Responsibilities include helping with student advising, processing HR documents, and managing SOS surveys.

Qualifications

• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Strong verbal and written communication skills.
• Ability to work with sensitive information and maintain confidentiality.
• Strong interpersonal and organizational skills.

Responsibilities

• Provide administrative assistance to the Department Head, students, and faculty.
• Input class schedules for fall, spring, and summer registration in Banner; update schedules as directed.
• Assist department head and faculty with student advising and assign an advisor in Banner.
• Prepare graduation audits for students applying to fall, spring, or summer graduations.
• Submit audits to the Office of the Registrar and distribute graduation tickets during rehearsal.
• Prepare faculty MOAs and Offer Letters for current and incoming faculty for approval by Academic Affairs.
• Prepare teaching overload forms and submit by the deadline.
• Assist students during peak periods and respond to general questions.
• Submit Position & Requisition Forms and other documents to HR for processing new hires and rehires.
• Prepare SOS packets and tally student responses in Excel.

Skills

Word processing

Spreadsheet

Database applications

Multitasking

Verbal & written communication

Confidentiality

Interpersonal skills

Education

High School Diploma or equivalent

Tools

Workday

AggieBuy

Banner

Laserfiche

Job description

Texas A&M University’s Prairie View campus is seeking an Administrative Associate III to support the College of Business, Management & Marketing. This role provides administrative assistance to the Department Head, faculty, and students, coordinating class schedules, graduation audits, and faculty paperwork.

Responsibilities include helping with student advising, processing HR documents, and managing SOS surveys.