Cardiology Administrative Associate — Faculty & Finance

Stanford University School of Medicine; Palo Alto (CA); Hybride; USD 65 000 - 85 000; Plein temps

Résumé du poste

Stanford University School of Medicine is seeking an Administrative Associate 3 to support 5–8 faculty members, manage calendars, reimbursements, and conference logistics in a hybrid role in Palo Alto.

The role requires a Bachelor's degree and prior Stanford experience, plus strong communication, budgeting, and organizational skills to ensure efficient operations and high-quality patient care support.

Qualifications

• High school diploma and four years of administrative experience, or combination of education and relevant experience.
• Experience supporting faculty or medical division is beneficial.
• Familiarity with budgeting, scheduling, and conference coordination tasks.

Responsabilités

• Act on behalf of the supervisor or chair to establish priorities and resolve administrative problems.
• Oversee scheduling, organize complex conferences, and manage vendor services within budget.
• Prepare documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports.
• Plan and schedule calendars, resolve calendaring conflicts, and arrange travel per policies.
• Create complex reports and spreadsheets using specialized software.
• Oversee financial transactions, monitor budgets, and assist with equipment requests.
• Coordinate maintenance, office moves, and minor renovations.
• Lead staff or supervise day-to-day work of students or temporary workers.

Connaissances

Advanced computer skills

Organizational skills

Verbal and written communication

Customer service

Prioritize and multi-task

Initiative and ownership

Formation

Bachelor's Degree

Previous Stanford experience

Outils

Office software

Description du poste

Stanford University School of Medicine is seeking an Administrative Associate 3 to support 5–8 faculty members, manage calendars, reimbursements, and conference logistics in a hybrid role in Palo Alto.

The role requires a Bachelor's degree and prior Stanford experience, plus strong communication, budgeting, and organizational skills to ensure efficient operations and high-quality patient care support.