Senior Executive Assistant — Complex Calendar & Projects

Abundance Network; United States; On-site; USD 55,000 - 75,000; Full time

Job summary

Stanford University is seeking an Executive Assistant 1 to provide complex and diversified administrative support with minimal supervision, anticipating the needs of senior leaders and proactively solving issues. This role may lead other administrative staff and coordinate high-level schedules and communications.

The successful candidate will have extensive experience with office software, exceptional organizational and communication skills, and the ability to handle confidential information

Qualifications

• High school diploma and five years of relevant experience or combination of education and relevant experience.
• Advanced computer skills and proficiency with office software and email applications.
• Excellent verbal and written communication skills, including editing and proofreading.
• Excellent planning and organizational skills.
• Ability to take initiative and ownership of projects.
• Ability to handle confidential information with discretion.
• Professionalism, diplomacy and tact in all interactions.
• Ability to multi-task and meet deadlines.

Responsibilities

• Plan and manage complex calendars with limited supervision and resolve scheduling conflicts.
• Represent the supervisor in meetings when needed and communicate priorities.
• Serve as liaison to internal and external constituencies and screen correspondence calls.
• Coordinate logistics for meetings and conferences with various stakeholders.
• Prepare presentations, reports, and analyses as required.
• Manage complex business travel in compliance with policies.
• Prepare reports and monitor adverse trends, recommending actions.
• Supervise administrative staff when required.

Education

High school diploma

Tools

Microsoft Office

Job description

Stanford University is seeking an Executive Assistant 1 to provide complex and diversified administrative support with minimal supervision, anticipating the needs of senior leaders and proactively solving issues. This role may lead other administrative staff and coordinate high-level schedules and communications.

The successful candidate will have extensive experience with office software, exceptional organizational and communication skills, and the ability to handle confidential information