Senior Administrative Associate — Complex Admin & Projects

Texas A&M University; Laredo (TX); On-site; USD 19,000 - 21,000; Full time

Job summary

The Administrative Associate IV at Texas A&M International University supports senior staff with complex administrative tasks on campus in Laredo, Texas. This on-site role requires strong organizational skills, discretion, and the ability to manage multiple calendars and documents efficiently.

Responsibilities include preparing reports, coordinating meetings and travel, handling confidential information, and assisting in special projects as needed.

Qualifications

• Education: High school diploma or GED.
• Four years of related experience.
• Knowledge of word processing, spreadsheets, and databases.
• Ability to multitask and work with others.
• Strong verbal and written communication skills.
• Strong interpersonal and organizational skills.
• Ability to work with confidential information.

Responsibilities

• Provides advanced administrative support and may serve as a personal assistant.
• Maintains office schedules and appointments.
• Researches and analyzes administrative requirements for specific programs or projects.
• Provides technical information regarding administrative procedures, services, or programs.
• Assists in the development of office procedures, including complex or specialized functions.
• Explains, applies, interprets, and communicates policies and procedures.
• May monitor compliance with policies and procedures.
• Maintains a variety of fiscal, administrative, and academic records.
• Verifies, processes, and reviews forms, reports, tables, and other documents.
• Performs special analyses and project summaries.
• Assists in the planning of special events.
• Makes arrangements for meetings, appointments, conferences, and travel.
• May set up meetings, seminars, and other special events to include facilities, equipment, and food.
• Coordinates the maintenance of files, records, office supplies, or equipment.
• Maintains office reference materials including online office materials.
• May deliver, pick up, or receive cash payments, documents, supplies, or materials.
• May assists management in the supervision of student workers and support staff including processing complex confidential matters.
• Provides advanced administrative support to faculty assisting in policy and procedures adherence via syllabi, textbooks, publishers, and proper curriculum vitae submission. Assist and aid supervisor in maintaining meeting agendas and minutes for departmental record keeping.

Skills

Word processing

Spreadsheets

Database applications

Multitasking

Verbal communication

Written communication

Interpersonal skills

Organizational skills

Confidentiality

Education

High school diploma or GED

Job description

The Administrative Associate IV at Texas A&M International University supports senior staff with complex administrative tasks on campus in Laredo, Texas. This on-site role requires strong organizational skills, discretion, and the ability to manage multiple calendars and documents efficiently.

Responsibilities include preparing reports, coordinating meetings and travel, handling confidential information, and assisting in special projects as needed.