Senior Administrative Assistant – Public Works

EMH&T; Columbus (OH); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid vacation

401(k) with match

Wellness reimbursement

Job summary

EMH&T is seeking an Administrative Assistant to join our Public Works team in Columbus, OH. You will report to the Director of Public Works and support PW, Industrial & Logistics, and Urban Design teams with a broad range of administrative tasks.

The ideal candidate has extensive administrative experience, strong organization, and meticulous attention to detail. Proficiency with Microsoft Office and Deltek Vantagepoint is required, with occasional local travel and reception desk support.

Qualifications

• Seven years of administrative experience in a business environment, including direct support to senior leaders.

Responsibilities

• Timely preparation of proposals, correspondence, transmittals, and electronic document submittals.
• Set up new projects in Deltek Vantagepoint and maintain invoices and documentation.
• Schedule meetings via Outlook, arrange conference rooms, record meeting minutes, and participate in trainings.
• Review and process employee expense reports and support client invoicing for accuracy.
• Maintain electronic filing systems.
• Coordinate mail, courier, and UPS shipments, including hand-delivery of plans or sensitive materials.
• Track professional development and memberships.
• Support division-wide team-building and philanthropic activities.
• Occasional local travel to deliver plans.
• Provide support for the reception desk.
• Other duties as assigned.

Skills

Administrative experience

Microsoft Office

Communication

Time management

Attention to detail

Professionalism

Tools

Deltek Vantagepoint

PDF editor

Outlook

Excel

Job description

EMH&T is seeking an Administrative Assistant to join our Public Works team in Columbus, OH. You will report to the Director of Public Works and support PW, Industrial & Logistics, and Urban Design teams with a broad range of administrative tasks.

The ideal candidate has extensive administrative experience, strong organization, and meticulous attention to detail. Proficiency with Microsoft Office and Deltek Vantagepoint is required, with occasional local travel and reception desk support.