Senior Administrative Assistant – Project & Document Control

Pacificaservices; Los Angeles (CA); On-site; USD 77,000 - 83,000; Full time

Job summary

Pacificaservices in Los Angeles is seeking an Administrative Assistant IV to provide comprehensive administrative support for project supervisors and inspection staff. The ideal candidate has over 10 years of experience, strong organizational skills, and is proficient in Microsoft programs. Responsibilities include managing calendars, preparing correspondence, and ensuring compliance with contract documents. A full-time role with a salary range of $77,000 - $83,000 per year is offered.

Qualifications

• 10+ years of experience as an administrative assistant.
• Ability to collaborate well with others.
• Clear writing and communication skills.
• Strong organizational skills in a fast-paced environment.
• Experience with LAWA is preferred.

Responsibilities

• Prepare written materials and correspondence.
• Manage calendars for project supervisors and inspection staff.
• Coordinate meetings and take minutes.
• Maintain project logs and documentation.
• Handle calls and greet visitors.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft programs

Team collaboration

Document control

Tools

PM Web

Adobe Pro

Bluebeam

Excel

Word

PowerPoint

SharePoint

Job description

Pacificaservices in Los Angeles is seeking an Administrative Assistant IV to provide comprehensive administrative support for project supervisors and inspection staff. The ideal candidate has over 10 years of experience, strong organizational skills, and is proficient in Microsoft programs. Responsibilities include managing calendars, preparing correspondence, and ensuring compliance with contract documents. A full-time role with a salary range of $77,000 - $83,000 per year is offered.