Lead Document Control Technician (Level III)

Pacific Pros; Los Angeles (CA); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Paid Holidays

401(k)

401(k) matching

Competitive salary

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

A construction engineering firm is seeking a Senior Document Control Technician for the Los Angeles World Airport project. This full-time on-site position involves managing project documentation, maintaining filing systems, and supporting project teams. Candidates should have 10+ years of document processing experience, particularly in large-scale projects. Strong organizational skills and proficiency in Microsoft Office and Adobe Acrobat are essential. Competitive benefits and a commitment to employee safety are highlighted.

Qualifications

• 10+ years of experience with document processing and data management.
• Experience in a construction environment is highly desirable.
• Proficiency in Microsoft Office and Adobe Acrobat.

Responsibilities

• Process, distribute, and archive project-related documentation.
• Maintain an electronic and hard copy centralized filing system.
• Assist Project Manager and Construction Manager in document control tasks.

Skills

Document Management

Attention to Detail

Communication Skills

Organization

Education

Two year technical degree

Bachelor's Degree

Tools

Microsoft Office Suite

Adobe Acrobat

Prolog Manager

Job description

Benefits:

Paid Holidays

401(k)

401(k) matching

Competitive salary

Dental insurance

Health insurance

Paid time off

Vision insurance

Pacific Pros is seeking Senior Document Control Technician (Levels III) to serve Los Angeles World Airport (LAWA).

Work Location: LAWA has required the candidates to be local for this position.

Region: Los Angeles, CA

Status: Full-time on-site.

Opening: Winter 2024, Immediate

Position Description Summary

To process, distribute, and archive all project related documentation received and sent using Prolog Manager or other PM Software. Maintain an electronic and hard copy centralized filing system. Document Control Support encompasses both electronic and hard copy distribution and filing. The qualified candidate may be co-located with the construction management team in a field construction environment once training is completed. Candidate should have the means to drive distances between office and field locations.

Essential Job Duties for this position

The control, scanning, indexing, linking, hardcopy filing and distribution of documents in Prolog. This includes internal to other team members, Planning & Development Group (PDG) and external to project participants distribution of correspondence, technical submittals, project reports, Requests for Information, and contract plans and specifications.

Prepare transmittals, distribute documents using Prolog, and retrieve documents through Prolog software or other applicable software.

Must be highly organized and detail oriented.

Must be a proactive, self-starter, with a results-oriented focus.

Must be sensitive to time deadlines, ensure that work is accomplished in the time frames required, and must be flexible and able to readily adapt to changing priorities.

May be designated as a lead Document Control Technician on a project or element.

May be assigned training duties to train new staff on document controls procedures.

Other Job Duties

Assist the Project Manager, the Construction Manager, and the Project Team in all matters relative to project documents and the control and distribution of documents in Prolog Manager.

Process project documents and maintain document control files in accordance with project document control procedures. Document Control Support encompasses both electronic and hard copy distribution and filing. Responsibilities include establish and maintain files; receive, index and scan documents into Prolog Manager software. Types of project documents include correspondence, field memos, submittals, pay requests, drawing log, safety notices, RFIs, and photos.

The control, scanning, indexing, linking and distribution of documents in Prolog. This includes internal to LAWA PDG and external to project participants distribution of correspondence, technical submittals, project reports, Requests for Information, and contract plans and specifications. Create binders, create labels, and organize and file contract documents.

Hardware/Software Knowledge

Microsoft Office Suite of software is required. Experience with Adobe Acrobat is required.

Experience with large-scale Document Control Software is preferred, Prolog and/or Documentum highly desirable.

Demonstrated experience with routine Document Control hardware and software, such as scanners, optical character recognition.

Professional Experience Level/Other Qualifications

Previous experience managing a Document Control effort for a large-scale, billion dollar construction project required. Experience on a large-scale, billion dollar public-sector construction project highly desirable.

Must be have a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities.

Demonstrated proficiency with Microsoft Office suite of software products, e.x. Excel, Word, etc.

Proven accuracy, reliability, and completeness in job accomplishment. Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility, and growth in previous positions.

Effective oral and written communication skills.

Must be able to interface with a variety of people with different technical levels and educational backgrounds; must be detail-oriented and highly organized; and must be able to produce accurate and timely results while maintaining a positive customer-service attitude.

Must possess a “can-do” attitude: able to produce consistently accurate results at a fast pace.

Must be able to occasionally wrap, lift, and move boxes/packages of up to 40-pounds

Required Qualifications

US Employment Authorization without needing sponsorship

See Education/Training for requirements.

Excellent written and oral communication skills

A valid Driver’s License and compliance with PACIFIC’s Vehicle Policy

Proficiency with common Microsoft Office Applications (Word, Excel, PowerPoint and Outlook), SharePoint and Adobe Acrobat (PDF files)

3+ References from Clients

Must be detail oriented and highly organized

Mastery of Microsoft Office Suite and Adobe Acrobat Professional required

Previous experience in a construction environment is highly desirable.

Education/Training/Experience

Two year technical degree. Bachelor's Degree Preferred.

Needed Experience: document processing experience at large international airports preferred, along with:

Level III: 10 years or more of experience with document processing, data management, and document processing. Experience managing a team of document control technicians.

Must be detail oriented and highly organized

Mastery of Microsoft Office Suite and Adobe Acrobat Professional required

Preferred Qualifications

Previous experience in a construction environment is highly desirable.

Certification for document control professionals highly desirable

Element-Specific Requirements/Notes

May assume other duties as required/needed

May work overtime

Maybe required to work various shifts as needed

About PACIFIC

Pacific Pros is a privately-owned company specializing in construction engineering, inspection and project management in public works, focusing on heavy civil construction, transportation, aviation and port projects. PACIFIC offers competitive salary and benefits, including Paid Time Off (PTO), paid holidays, medical, dental, and more. PACIFIC policies, procedures and culture are in line with PACIFIC core values: client focus, excellence and professionalism. PACIFIC gives a high priority to employees’ safety and training. Feel free to visit our Career page for additional information.