Senior Administrative Assistant - Private Wealth Support

Blue Owl Capital Holdings LLC; United States; Sur place; USD 90 000 - 110 000; Plein temps

Avantages offerts par ce poste

Health insurance

Dental insurance

Vision insurance

401(k)

Healthcare FSA

Dependent Care FSA

Short term disability

Long term disability

Family planning support

Paid time off

Leaves of absences

Résumé du poste

Blue Owl Capital Holdings LLC is seeking a highly organized Senior Administrative Assistant to support our Private Wealth team. The role focuses on coordinating complex schedules, travel, expenses, and serving as a primary contact for internal and external stakeholders.

The position requires 3+ years in administrative support within financial services or professional services, with strong outlook/Office skills and a proactive, professional demeanor.

Qualifications

• Ability to work independently or in a team, resolving issues with minimal guidance as a proactive, innovative self-starter.
• Strong interpersonal, communication, and presentation skills, including excellent phone etiquette and diplomacy in client interactions, with a proven ability to build effective relationships.
• Detail-oriented, with strong time management and organizational skills.
• Demonstrated leadership skills.
• 3+ years of administrative support experience, preferably within financial services, or a professional services environment.
• Highly professional, with a proven ability to build strong relationships and excellent interpersonal skills, including oral and written communication.
• Takes initiative and is solution-oriented, with strong problem-solving skills.
• Effectively prioritizes and manages daily, weekly, and monthly workloads, multitasking while staying focused.
• Leverage AI as a tool to drive efficiency.
• Experienced in Outlook and Microsoft Office with a focus on Excel and Powerpoint.
• Bachelor’s degree preferred or equivalent professional experience.

Responsabilités

• Support senior professionals on the Strategic Partnerships Team, Field Engagement and RIA.
• Manage all calendars / Zoom accounts for senior professionals in group and certain shared calendars for the broader business.
• Coordinate schedule with team, internal admins, clients, and clients’ admins / send calendar invitations.
• Prepares and submits executive expense reports.
• Manages the group budget, including invoice submission and payment tracking.
• Manages group meeting agendas.
• Arrange all domestic / international travel, including itinerary creation where applicable.
• Update client contact information in Outlook.
• Coordinate private client meetings, dinners and events / Assist in coordinating large client off-site events.
• Manage guest list and event correspondence (invitations, event reminders, registration confirmation) in accordance with event deadlines.
• Manage special projects and tasks that may come up for the private wealth business.

Connaissances

Independent worker

Interpersonal skills

Leadership

Time management

Attention to detail

Proactive / self-starter

AI tooling

Outlook

Microsoft Office (Excel, PowerPoint)

Bachelor's degree preferred

Formation

Bachelor's degree preferred

Outils

Outlook

Excel

PowerPoint

Description du poste

Blue Owl Capital Holdings LLC is seeking a highly organized Senior Administrative Assistant to support our Private Wealth team. The role focuses on coordinating complex schedules, travel, expenses, and serving as a primary contact for internal and external stakeholders.

The position requires 3+ years in administrative support within financial services or professional services, with strong outlook/Office skills and a proactive, professional demeanor.