Senior Administrative Assistant — Plant Operations

PowerToFly; Gaffney (SC); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

401k with company match

Healthcare coverage

Bonus incentives

Job summary

Nestlé USA in Gaffney, SC seeks a Senior Administrative Assistant to support the Factory Manager and the Factory Leadership Team. The role requires discretion, calendar management, and meeting coordination within a fast-paced plant environment.

Responsibilities include travel coordination, purchasing, expense reporting, and confidential handling of sensitive information. The candidate should have strong MS Office skills, 5+ years of experience, and excellent organizational abilities.

Qualifications

• High School Diploma or GED required.
• Associate's or Bachelor's degree preferred.

Responsibilities

• Handles correspondence for Factory Manager and coordinates follow-ups.
• Performs general office clerical duties including typing and filing.
• Maintains supplies and orders across plant departments.
• Schedules Outlook appointments for Factory Manager and others.
• Manages travel, hotel, and expense reporting for non-profiled employees.
• Coordinates meals, rooms, PPE, and accommodations for events and visitors.
• Maintains records for Factory Manager and FLT as requested.
• Supports department managers with meals for visitors, training, auditors, etc.
• Monitors hours and notices for policy violations; HR duties as assigned.
• Manages Gaffney Factory AMEX BTA cards and monthly reconciliations.
• Reconciles Admin P-Card purchases monthly.
• Purchases gift cards and meals for people leaders; handles related arrangements.
• Processes check requests and purchase orders from AP perspective.

Skills

Microsoft Office

Independent worker

Verbal & written communication

Highly organized

Confidentiality

Cross-functional collaboration

Education

High School Diploma or GED

Associate's or Bachelor's degree preferred

Job description

Nestlé USA in Gaffney, SC seeks a Senior Administrative Assistant to support the Factory Manager and the Factory Leadership Team. The role requires discretion, calendar management, and meeting coordination within a fast-paced plant environment.

Responsibilities include travel coordination, purchasing, expense reporting, and confidential handling of sensitive information. The candidate should have strong MS Office skills, 5+ years of experience, and excellent organizational abilities.