Senior Sales Admin & Operations Coordinator

Nestlé; Seattle (WA); On-site; USD 58,000 - 88,000; Full time

Benefits offered by this job

401k with company match

Healthcare coverage

Total rewards package

Job summary

Nestlé USA is seeking an Administrative Assistant to support the Coffee & Beverage Sales team in Seattle. You will coordinate meetings and events, manage calendars and travel, support budgeting and expenses, and prepare reports and presentations while acting as a liaison for internal teams, customers, and leadership.

The role requires strong Microsoft Office skills, organizational abilities, and the capacity to work independently in a fast-paced environment.

Qualifications

• Minimum 2 years of experience as an administrative assistant in a corporate environment.

Responsibilities

• Plan and coordinate team meetings and events from start to finish, including large-scale meetings, leadership forums, customer events, and team offsites/onsites.
• Serve as onsite host for customer meetings, internal meetings, and leadership visits at the Seattle campus.
• Manage calendars for sales leadership, create presentations, coordinate travel, submit expense reports, and handle correspondence and phones.
• Provide budgeting data and prepare the monthly variance report for the department.
• Process departmental expenses through P-Card, Globe EBP, and SAP Purchase Orders.
• Prepare reports, spreadsheets, and presentations to support sales leadership and team priorities.
• Maintain distribution lists, team sites, and other operational resources.
• Assist with coordinating travel for senior leaders

Skills

Administrative support

Microsoft Office

Communication

Organization

Detail oriented

Problem solving

Multitasking

Education

High School diploma/GED

Tools

Outlook

Excel

Word

SAP

Globe EBP

Job description

Nestlé USA is seeking an Administrative Assistant to support the Coffee & Beverage Sales team in Seattle. You will coordinate meetings and events, manage calendars and travel, support budgeting and expenses, and prepare reports and presentations while acting as a liaison for internal teams, customers, and leadership.

The role requires strong Microsoft Office skills, organizational abilities, and the capacity to work independently in a fast-paced environment.