Executive Administrative Assistant – Engineering Hub

Nestle; St. Louis (MO); On-site; USD 72,000 - 106,000; Full time

Benefits offered by this job

401k with company match

Healthcare coverage

Job summary

Nestlé in the United States is seeking an experienced administrative professional to support the Head of U.S. Engineering Hub. You will coordinate projects, manage calendars, organize workshops and travel, and prepare reports and presentations.

This role requires 5+ years in administrative support, a high school diploma, and strong organizational skills. You will also assist with timekeeping, budgeting, and internal communications, contributing to efficient operations and a collaborative work

Qualifications

• 5+ years of professional experience in an Administrative Support role or equivalent.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.

Responsibilities

• Ensure assigned site has all necessary services and local support.
• Maintain Hub calendars and milestone trackers.
• Manage SharePoint, distribution lists, and stakeholder communications.
• Publish meeting materials, standards, announcements, and newsletters.
• Support Hub Finance with budget tracking and invoice processing.
• Assist with timekeeping, reporting, and workforce administration.
• Coordinate communications such as Town Halls and status changes.
• Prepare data for monthly operating reviews and budgeting cycles.

Skills

Administrative support

Time management

Communication

Education

High School Diploma

Job description

Nestlé in the United States is seeking an experienced administrative professional to support the Head of U.S. Engineering Hub. You will coordinate projects, manage calendars, organize workshops and travel, and prepare reports and presentations.

This role requires 5+ years in administrative support, a high school diploma, and strong organizational skills. You will also assist with timekeeping, budgeting, and internal communications, contributing to efficient operations and a collaborative work