Senior Administrative Assistant – Engineering Hub

Nestlé; St. Louis (MO); On-site; USD 72,000 - 106,000; Full time

Benefits offered by this job

401k with company match

Healthcare coverage

Job summary

Nestlé USA is seeking an experienced administrative professional to provide advanced support to the Head of U.S. Engineering Hub.

You will coordinate projects, manage information flow, schedule large workshops and travel, and assist with reports and special projects across committees. With 5+ years in administrative roles, you will maintain calendars, prepare materials, and support finance and workforce administration in a collaborative, inclusive environment.

Qualifications

• High School Diploma or equivalent.
• 5+ years of experience in administrative support or equivalent.

Responsibilities

• Ensure assigned floor has all necessary site services and local support – daily cleaning, restock printer supplies, and liaison with IS/IT for conference room support.
• Maintain Hub organizational calendars and milestone trackers.
• Maintain organizational charts, distribution lists, SharePoint, and stakeholder communication channels.
• Publish meeting materials, standards, announcements, and newsletters.
• Support Hub Finance with budget tracking, cost-center administration, purchase requests and invoice processing.
• Assist with timekeeping, reporting, and workforce administration.
• Coordinate communications such as Town Halls and employee status changes.
• Prepare data for monthly operating reviews and annual budgeting cycles.

Skills

Administrative support

Calendar management

Travel coordination

Education

High School Diploma or equivalent

Tools

SharePoint

Job description

Nestlé USA is seeking an experienced administrative professional to provide advanced support to the Head of U.S. Engineering Hub.

You will coordinate projects, manage information flow, schedule large workshops and travel, and assist with reports and special projects across committees. With 5+ years in administrative roles, you will maintain calendars, prepare materials, and support finance and workforce administration in a collaborative, inclusive environment.