Senior Administrative Assistant – Operations Support

State of Nevada; Carson City (NV); On-site; USD 42,000 - 62,000; Full time

Job summary

NDOT Administrative Services Division in Carson City, NV is hiring an Administrative Assistant 4 to provide advanced administrative, operational, and communication support to the Division Administrator and section managers.

The role manages office supplies, HR processing, invoice verification, budget tracking, travel coordination, and front desk procedures, with strong emphasis on confidentiality and cross‑unit coordination. On-site position; visa sponsorship not offered.

Qualifications

• High school diploma or equivalent and four years of progressively responsible relevant work experience.
• Experience providing administrative or secretarial support to managers.
• Ability to coordinate communications between managers, staff and clientele; supervise where applicable.

Responsibilities

• Act as liaison for the administrator regarding agency activities and schedules; organize meetings and events.
• Research and respond to inquiries; evaluate information and provide resolutions.
• Assist in budget monitoring, invoice verification and records maintenance.
• Prepare and edit correspondence, reports and summaries with accuracy and confidentiality.
• Maintain front desk procedures and cross‑training for coverage.

Skills

Administrative support

Secretarial duties

Communications coordination

Budget monitoring

Office management

Education

High school diploma or equivalent

Job description

NDOT Administrative Services Division in Carson City, NV is hiring an Administrative Assistant 4 to provide advanced administrative, operational, and communication support to the Division Administrator and section managers.

The role manages office supplies, HR processing, invoice verification, budget tracking, travel coordination, and front desk procedures, with strong emphasis on confidentiality and cross‑unit coordination. On-site position; visa sponsorship not offered.