Senior Administrative Assistant - Onsite, Global Engagement

Seattle University Electrical and Computer Engineering; Seattle (WA); On-site; USD 42,000 - 53,000; Full time

Benefits offered by this job

Health plans

Tuition benefits

Retirement contributions

Onsite fitness facility

Holiday schedule and leave

Job summary

Seattle University is seeking an experienced Administrative Assistant to join the Office of the Global Engagement. The role supports the Associate Vice Provost for Global Engagement and the AVP for Global Academic Programs by scheduling, arranging travel, preparing reports, and managing files.

The ideal candidate handles confidential matters with discretion, communicates clearly, and works with diplomacy in a fast-paced, cross-cultural environment.

Qualifications

• Bachelor’s degree or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
• 2-3 years of experience providing successful administrative support.
• Demonstrated ability to multi-task and prioritize projects.
• Strong organizational and planning skills.
• Excellent verbal and written communication skills required including experience preparing, reviewing, and editing correspondence and documents.
• Advanced knowledge of all Microsoft Office products.
• Quickly learn new systems and adapt to existing practices, while also looking for efficiencies in existing processes.
• Reliability.
• Attention to detail.
• Positive attitude and willingness to pitch in as needed.

Responsibilities

• Manage calendars and incoming external calls for the Associate Vice Provosts, ensuring sufficient work time and time for meetings and events.
• Coordinate travel arrangements and itineraries.
• Assist with emails as directed. Communicate with internal and external constituents, drafting responses to correspondence, where appropriate.
• Submit, track, and reconcile expenditures. Process invoices, requisitions, reimbursements, and payments for the office.
• Work in partnership with the Provost, Senior Vice Provosts, Vice Provosts, and Deans, and their office staff on all business needs.

Skills

Team collaboration

Emotional intelligence

Ethics and integrity

Flexibility and innovation

Inclusion

Outcomes-driven

Education

Bachelor’s degree

Master’s degree

Tools

Microsoft Office

Job description

Seattle University is seeking an experienced Administrative Assistant to join the Office of the Global Engagement. The role supports the Associate Vice Provost for Global Engagement and the AVP for Global Academic Programs by scheduling, arranging travel, preparing reports, and managing files.

The ideal candidate handles confidential matters with discretion, communicates clearly, and works with diplomacy in a fast-paced, cross-cultural environment.