Senior Administrative Assistant — Office & Project Support

City of Hoover; Birmingham (AL); On-site; USD 28,000 - 31,000; Full time

Job summary

The City of Hoover is seeking a detail-oriented administrative professional to join a fast-paced department. The role emphasizes customer service, organizational skills, and accurate data handling to support daily operations.

Ideal candidates will demonstrate strong verbal and written communication, proficiency with Microsoft Office, and the ability to manage calendars, coordinate meetings, and assist with reporting and correspondence. This is an on-site position with standard office hours.

Qualifications

• High School Diploma or GED and 3+ years in Administrative/Clerical field.
• Associate's Degree in Business, Accounting, or related field +1+ year experience.
• Bachelor’s Degree or higher in Business, Accounting, or related field.

Responsibilities

• Answers department calls, email and website inquiries; greets visitors and provides information.
• Prepares presentations, reports and agendas for high level meetings.
• Maintains confidentiality of department information.
• Performs data entry and word processing as assigned.
• Provides clerical support and maintains project files.
• Schedules meetings and maintains online calendar; coordinates interdepartmental activities.

Skills

Customer service

Verbal communication

Written communication

Organization

Microsoft Office

Driver's license

Interdepartmental coordination

Education

High School diploma or GED

Associate's degree in Business or related field

Bachelor’s degree in Business or related field

Tools

Word

Excel

Outlook

PowerPoint

Job description

The City of Hoover is seeking a detail-oriented administrative professional to join a fast-paced department. The role emphasizes customer service, organizational skills, and accurate data handling to support daily operations.

Ideal candidates will demonstrate strong verbal and written communication, proficiency with Microsoft Office, and the ability to manage calendars, coordinate meetings, and assist with reporting and correspondence. This is an on-site position with standard office hours.