Senior Administrative Assistant & Office Coordinator

Rock Valley College; Rockford (IL); On-site; USD 25,000 - 30,000; Full time

Job summary

Rock Valley College is seeking an Administrative Assistant II to provide advanced clerical support at the division level, including front desk duties, data entry, and word processing. The role requires independent judgment and strong customer service across students, faculty, staff, and administration.

Under supervision, you will manage calendars, prepare reports and budgets, coordinate meetings, and supervise student workers.

Qualifications

• Associate's degree or equivalent related experience required.
• Associate's degree and minimum of one-year related professional experience preferred.
• Windows, Microsoft Word, Excel (spreadsheet design and entry), database entry, Web page maintenance and ability to learn the college's administrative software system.

Responsibilities

• Manage the reception area of the division office by greeting guests, answering phone calls, and responding to messages.
• Coordinate supervisor's calendar. Schedule/confirm all appointments and meetings, internal and external. Coordinate travel schedule and reservations, using travel application process.
• Support the Dean, faculty, and department coordinators with procuring supplies and equipment, and coordinating service or maintenance requests.
• Prepare and process paperwork and forms related to payroll, course scheduling, stipends, student services, and apprenticeship programs
• Sort/distribute mail, answer telephone, take/route messages. Prepare outgoing mail and correspondence, including e-mails, faxes, etc.

Skills

Word processing

Data entry

Customer service

Education

Associate's degree or equivalent experience

Tools

Microsoft Word

Excel

Database entry

Web page maintenance

Job description

Rock Valley College is seeking an Administrative Assistant II to provide advanced clerical support at the division level, including front desk duties, data entry, and word processing. The role requires independent judgment and strong customer service across students, faculty, staff, and administration.

Under supervision, you will manage calendars, prepare reports and budgets, coordinate meetings, and supervise student workers.