Office & Records Administrator II

Rockford Public School District #205; United States; On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Paid sick leave

Paid personal time

Paid holidays

Paid vacation

IMRF

Job summary

Rockford Public School District #205 is seeking an Office Professional II to perform routine and complex clerical tasks in the Welcome Center at the Administration building. The role supports department administrators, processes documents, maintains records, and handles data entry with discretion and professionalism.

The position requires strong organizational skills, excellent communication, and proficiency in Microsoft Office, QuickBooks, and eschool.

Qualifications

• High School Diploma or GED.
• Computer skills. Clerical experience.
• Knowledge of office practices and procedures.
• Experience operating a variety of office equipment including scanner, fax, computer, printers and copiers, VOIP phone system.
• Working knowledge of Microsoft Office, QuickBooks, eschool, and other Windows-based applications.

Responsibilities

• Interacts with public and employees in routine situations which require tact, discretion and courtesy.
• Processes district documents including field trips and leaves requests.
• Timely and accurately compiles and enters data into various computer programs/systems.
• Maintains accurate records, files, lists, information and inventories.
• Compiles and processes and/or analyzes information and data from various sources.
• Conducts records management in accordance with state and district guidelines.
• Accesses confidential information with discretion regarding student records, attendance and discipline referrals.
• Provides accurate information regarding policies and procedures within the department or district.

Skills

Communication skills

Confidentiality

Task prioritization

Organizational skills

Multitasking

Independence

Computer literacy

Education

High School Diploma or GED

Tools

Microsoft Office

QuickBooks

eschool

VOIP phone system

Job description

Rockford Public School District #205 is seeking an Office Professional II to perform routine and complex clerical tasks in the Welcome Center at the Administration building. The role supports department administrators, processes documents, maintains records, and handles data entry with discretion and professionalism.

The position requires strong organizational skills, excellent communication, and proficiency in Microsoft Office, QuickBooks, and eschool.