Administrative Assistant II - First Year Experience

Rock Valley College; Rockford (IL); On-site; USD 25,000 - 28,000; Part time

Job summary

Rock Valley College is hiring an Administrative Assistant II for the First Year Experience department. This is a continuous part-time role (up to 25 hours per week) on the Main Campus, under the SSA-Union. Salary ranges from $18.25 to $20.15 hourly.

Responsibilities include front-office support via phone, email, and in-person, maintaining calendars, supporting events like New Student Welcome, and assisting with budget monitoring and reporting. Fluency in Spanish is desirable.

Qualifications

• Associate's degree preferred; six to twelve months related experience and/or training, or equivalent combination of education and experience.
• Windows, Microsoft Word, Excel (spreadsheet design and entry), and database entry skills.
• Fluency in Spanish is highly desirable.

Responsibilities

• Provide front-office customer service to visitors via phone, email, and in-person.
• Maintain knowledge of college resources to respond to internal and external inquiries.
• Support other units by providing front-office coverage and maintaining calendars.
• Maintain supervisor's calendar and assist in planning events such as New Student Welcome.
• Operate and maintain office equipment and coordinate with maintenance/vendors.
• Manage department email and CRM; draft and edit materials; assist with budget monitoring.
• Assist with hiring, training, and supervising student workers; coordinate meetings and take notes.

Skills

Spanish language

Education

Associate's degree preferred

Tools

Windows

Microsoft Word

Excel

Database entry

Job description

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Frontline Applicant Tracking - Rock Valley College

Administrative Assistant II - First Year Experience JobID: 2286

• Position Type: Support Staff
• Date Posted: 10/14/2026
• Location: Main Campus

Position Title: Administrative Assistant II � First Year Experience
Department: First Year Experience (FYE)
Division: Advising and Retention (ANR)
Employee Status: Continuous Part-time (up to 25 hours per week)
Type: Support Staff Association (SSA-Union)
Grade: 8
Salary: ($18.25 - $20.15 hourly)
Business Hours: Monday - Friday, 8 am - 5 pm
ICCB Classification: Clerical
FLSA: Non-exempt
Revised: 10/26
Application Deadline: October 28th, 2026

Rock Valley College does not offer sponsorship for employment-based visas for this position now or in the future. Applicants must be currently authorized to work in the United States without the need for employer sponsorship.

Reporting Relationships

Reports to: Manager of the First-Year Success
Supervision Exercised: Supervision may be exercised over student workers.

Job Summary

• Provide front-office customer service to visitors via multiple means, including phone, email, and in-person
• Maintain accurate knowledge of college-wide resources in order to respond to questions for both internal and external customers.
• Support other units in Student Affairs by providing front-office coverage and maintaining calendars, when needed
• Maintain supervisor's calendar
• Assist Manager of Student Success in planning and organizing events such as New Student Welcome, Adult Learner Welcome, and other events
• Operates and maintain equipment, including printers, copiers, and other office equipment
• Collaborate with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand
• Maintain Department's general email and CRM and respond/forward items when necessary
• Word process complex materials, editing for grammar and content.
• Assist with departmental budget monitoring.
• Research, compile, and summarize information for reports or presentations.
• Assist with hiring, training, and supervising student workers.
• Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities, and record notes/minutes of meetings.
• Organize and maintain file system, including coding, arranging, scanning, and purging in accordance with statutory governmental regulations and/or college guidelines.
• Prepare and/or process various forms, including pay processing forms, travel documents, reimbursement documents and purchasing card (P-Card) reports
• Arrange and coordinate travel schedules and reservations.
• Assist staff with software and technology issues and training as necessary.
• Demonstrate cultural awareness, sensitivity, and knowledge in performance of assigned duties.
• Assist in creating and loading STU courses, evaluation, and faculty assignments
• Regular attendance required

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required.

Minimum Qualifications

Associate's degree preferred. Six to twelve months related experience and/or training; or equivalent combination of education and experience required. Windows, Microsoft Word, Excel (spreadsheet design and entry), database entry, and ability to learn the college's administrative software system. Fluency in Spanish is highly desirable.

Work Environment

The job is primarily performed in an office setting.

Physical Demands

The physical demands described in this section are representative of those an employee must meet to successfully perform the essential functions of this position.
While performing this role, employees regularly use their hands to operate tools, equipment, or controls, and to reach, handle, or manipulate objects. The role also involves frequent verbal communication and active listening, as well as periods of standing.

Reasonable Accommodations

Reasonable accommodations may be provided to individuals with disabilities throughout the employment process. Including application and hiring, and to perform the essential functions of the position.

Postings current as of 10/16/2026 9:11:34 AM CST.

Annual Security Report
This report includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by Rock Valley College; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The complete report is available at www.rockvalleycollege.edu/publicsafety .
Individuals may also request a paper copy of this report by contacting the RVC Police Department at [phone] or by visiting the department in the Support Services Building.

Need Help?

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