Executive Admin Coordinator for CEO & Board Support

Rock River Valley Blood Center; Rockford (IL); On-site; USD 25,000 - 29,000; Full time

Benefits offered by this job

Health, Vision & Dental Insurance

PTO

Paid Holidays

401(k) with company match

Employee Assistance Program

FSA

Disability and Life Insurance

Critical Illness and Accidental Plans

Employee referral bonuses

Tuition Reimbursement

Job summary

Rock River Valley Blood Center is seeking an Administrative Coordinator to provide high‑level administrative support to the CEO, leadership team and board committees in a full‑time capacity. You will coordinate calendars, travel, correspondence, reports and meeting materials.

You will maintain records, support office operations and special projects, and help ensure confidentiality and professionalism while collaborating across departments.

Qualifications

• Must be 18 years of age or older.
• High School Diploma/GED required; associate degree or additional education in business, administration or a related field preferred.
• Minimum of three years of administrative or office support experience.
• Experience supporting senior leadership, a Board of Directors or committees preferred.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook.
• Excellent organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills with excellent attention to detail.
• Demonstrated ability to handle confidential and sensitive information with discretion and professionalism.
• Ability to work independently, exercise sound judgment and take initiative while also contributing effectively as part of a team.
• Strong interpersonal skills and the ability to interact professionally with employees, Board members, community leaders, vendors and visitors.

Responsibilities

• Coordinate calendars, travel, correspondence, reports and presentations; prepare Board and committee agendas, meeting materials, packets and minutes.
• Maintain corporate records and organizational files.
• Coordinate conference rooms, meetings and special events; provide administrative support across departments.
• Manage multiple priorities, work independently and use sound judgment while maintaining accuracy and professionalism.

Skills

Office administration

Executive support

Microsoft Office

Calendar management

Travel coordination

Communication skills

Confidential information handling

Team collaboration

Education

High School Diploma/GED

Associate degree in business/administration (preferred)

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Rock River Valley Blood Center is seeking an Administrative Coordinator to provide high‑level administrative support to the CEO, leadership team and board committees in a full‑time capacity. You will coordinate calendars, travel, correspondence, reports and meeting materials.

You will maintain records, support office operations and special projects, and help ensure confidentiality and professionalism while collaborating across departments.