Senior Administrative Assistant – Multidepartment Support

Talentify; Wilsonville (AL); On-site; USD 57,000 - 64,000; Full time

Job summary

Talentify in Wilsonville, AL is seeking an experienced Administrative Assistant 3 to provide administrative and operational support to departmental teams and leadership at a steam plant facility.

The role requires strong organizational skills, attention to detail, and proficiency in MS Office. You will manage calendars, prepare reports, coordinate travel, and assist with compliance and safety initiatives in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• Associates degree, vocational training, or relevant certification preferred.
• 3–5 years of administrative support experience preferred.
• Experience supporting multiple departments or leadership teams in a fast-paced environment preferred.
• Experience with business, financial, HR, or timekeeping systems is a plus.

Responsibilities

• Provide administrative support to assigned departments and leadership teams.
• Maintain employee attendance, timekeeping, and related reports.
• Process expense reports and assist with reimbursement activities.
• Maintain organized filing systems, records, and documentation.
• Order and maintain office supplies and equipment.
• Coordinate travel arrangements and related logistics.
• Schedule meetings, manage calendars, and prepare meeting materials.
• Gather, compile, and analyze information and prepare reports and presentations.
• Support records retention and document management processes.
• Assist with safety, compliance, and business initiatives.
• Coordinate with vendors and service providers regarding office equipment and administrative services.
• Support employee programs, recognition activities, and departmental events.
• Assist with leave tracking and personnel documentation.
• Review documentation for accuracy and completeness.
• Provide backup administrative support across departments as needed.
• Deliver excellent customer service to internal and external stakeholders.
• Follow all applicable safety, compliance, and organizational procedures.

Skills

Microsoft Office

Time management

Communication

Calendar management

Document processing

Education

High school diploma or equivalent

Associates degree or relevant certification

Tools

Microsoft Office Suite

HR/timekeeping systems

Job description

Talentify in Wilsonville, AL is seeking an experienced Administrative Assistant 3 to provide administrative and operational support to departmental teams and leadership at a steam plant facility.

The role requires strong organizational skills, attention to detail, and proficiency in MS Office. You will manage calendars, prepare reports, coordinate travel, and assist with compliance and safety initiatives in a fast-paced environment.