Administrative Assistant

Talentify; Wilsonville (AL); On-site; USD 57,000 - 64,000; Full time

Job summary

Talentify in Wilsonville, AL is seeking an experienced Administrative Assistant 3 to provide administrative and operational support to departmental teams and leadership at a steam plant facility.

The role requires strong organizational skills, attention to detail, and proficiency in MS Office. You will manage calendars, prepare reports, coordinate travel, and assist with compliance and safety initiatives in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• Associates degree, vocational training, or relevant certification preferred.
• 3–5 years of administrative support experience preferred.
• Experience supporting multiple departments or leadership teams in a fast-paced environment preferred.
• Experience with business, financial, HR, or timekeeping systems is a plus.

Responsibilities

• Provide administrative support to assigned departments and leadership teams.
• Maintain employee attendance, timekeeping, and related reports.
• Process expense reports and assist with reimbursement activities.
• Maintain organized filing systems, records, and documentation.
• Order and maintain office supplies and equipment.
• Coordinate travel arrangements and related logistics.
• Schedule meetings, manage calendars, and prepare meeting materials.
• Gather, compile, and analyze information and prepare reports and presentations.
• Support records retention and document management processes.
• Assist with safety, compliance, and business initiatives.
• Coordinate with vendors and service providers regarding office equipment and administrative services.
• Support employee programs, recognition activities, and departmental events.
• Assist with leave tracking and personnel documentation.
• Review documentation for accuracy and completeness.
• Provide backup administrative support across departments as needed.
• Deliver excellent customer service to internal and external stakeholders.
• Follow all applicable safety, compliance, and organizational procedures.

Skills

Microsoft Office

Time management

Communication

Calendar management

Document processing

Education

High school diploma or equivalent

Associates degree or relevant certification

Tools

Microsoft Office Suite

HR/timekeeping systems

Job description

Job Title: Administrative Assistant 3 – ADMA3
Location: Wilsonville, AL 35186
Duration: 10/05/2026 – 09/01/2027
Pay Rate: $28.50/hour
Shift Timings: 1st shift

Job Description

We are seeking an experienced Administrative Assistant 3 to provide administrative and operational support to departmental teams and leadership at a steam plant facility. The ideal candidate will be highly organized, detail-oriented, professional, and comfortable managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide administrative support to assigned departments and leadership teams.
• Maintain employee attendance, timekeeping, and related reports.
• Process expense reports and assist with reimbursement activities.
• Maintain organized filing systems, records, and documentation.
• Order and maintain office supplies and equipment.
• Coordinate travel arrangements and related logistics.
• Schedule meetings, manage calendars, and prepare meeting materials.
• Gather, compile, and analyze information and prepare reports and presentations.
• Support records retention and document management processes.
• Assist with safety, compliance, and business initiatives.
• Coordinate with vendors and service providers regarding office equipment and administrative services.
• Support employee programs, recognition activities, and departmental events.
• Assist with leave tracking and personnel documentation.
• Review documentation for accuracy and completeness.
• Provide backup administrative support across departments as needed.
• Deliver excellent customer service to internal and external stakeholders.
• Follow all applicable safety, compliance, and organizational procedures.

Required Skills

• Strong administrative and organizational skills.
• Excellent written and verbal communication.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Strong Microsoft Office skills, including Word, Excel, Outlook, and PowerPoint.
• Experience with calendar, meeting, and travel coordination.
• Experience preparing reports, presentations, and business documents.
• Ability to handle confidential and sensitive information professionally.
• Strong problem-solving and customer-service skills.
• Ability to work independently and collaboratively.
• Experience with timekeeping, HR, financial, or business systems is preferred.
• Accounts payable, expense processing, or reimbursement experience is preferred.
• Ability to work safely and follow plant/site requirements, including PPE requirements.

Education & Experience

• High school diploma or equivalent required.
• Associate degree, vocational training, or relevant certification preferred.
• 3–5 years of administrative support experience preferred.
• Experience supporting multiple departments or leadership teams in a fast-paced environment is preferred.
• Experience with business, financial, HR, or timekeeping systems is a plus.