Senior Administrative Assistant, Lepage Center

Tulane University; New Orleans (LA); On-site; USD 42,000 - 64,000; Full time

Job summary

Tulane University seeks a Senior Administrative Assistant to support the Lepage Center for Entrepreneurship and Innovation in New Orleans. You will manage the Executive Director’s calendar and expenses, coordinate spaces and events, and administer the Center’s CRM.

You’ll also build AI-based tools to match mentors and maintain stakeholder records, while leading fellow hiring and onboarding. You will ensure professional operations across programs, serving staff, faculty, and guests in a

Qualifications

• Bachelor’s degree or equivalent experience with strong administrative background.
• Experience in budget and expense control, and ability to manage multiple tasks.

Responsibilities

• Manage the Executive Director’s calendar and expenses.
• Coordinate Center spaces and events.
• Serve as the primary administrator of the Center’s CRM system (CRM).
• Build simple AI-based tools to help teammates match mentors for student ventures and community businesses.
• Maintain accurate stakeholder records and share monthly engagement snapshots.
• Lead student fellow hiring, onboarding, scheduling, and basic training.
• Ensure a professional environment and smooth day-to-day operations for staff, faculty, and guests.

Skills

Budgeting

Independent work

Time management

Project coordination

Cross-team collaboration

Stakeholder engagement

Communication

Database design

AI tools

Learning agility

Grammar

MS Office

CRM tools (Airtable)

Canva

Adobe Suite

Education

Bachelor’s degree

High school diploma + 2 years relevant experience

Tools

Airtable

Job description

Job Description

The Senior Administrative Assistant provides operational, administrative, and data support for the Lepage Center for Entrepreneurship and Innovation. The role manages the Executive Director’s calendar and expenses, coordinates Center spaces and events, and serves as the primary administrator of the Center’s Customer Relationship Management (CRM) system. This position builds simple, AI-based tools to help teammates match mentors for student ventures and community businesses, maintains accurate stakeholder records, and shares clear monthly snapshots of engagement. The position also leads student fellow hiring, onboarding, scheduling, and basic training to ensure smooth operations across programs. The Senior Administrative Assistant ensures a professional environment and seamless day-to-day operations for staff, faculty, and guests.

The Senior Administrative Assistant provides operational, administrative, and data support for the Lepage Center for Entrepreneurship and Innovation. The role manages the Executive Director’s calendar and expenses, coordinates Center spaces and events, and serves as the primary administrator of the Center’s Customer Relationship Management (CRM) system. This position builds simple, AI-based tools to help teammates match mentors for student ventures and community businesses, maintains accurate stakeholder records, and shares clear monthly snapshots of engagement. The position also leads student fellow hiring, onboarding, scheduling, and basic training to ensure smooth operations across programs. The Senior Administrative Assistant ensures a professional environment and seamless day-to-day operations for staff, faculty, and guests.

Qualifications

REQUIRED EDUCATION AND EXPERIENCE

• A bachelor’s degree.

OR

• A high school diploma together with two years of relevant work experience the last three of which in administration, coordination and support of programs and/or projects.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES/COMPETENCIES TYPICALLY NEEDED TO PERFORM THIS JOB SUCCESSFULLY

• Experience in budget and expense control.
• Ability to work without direct supervision.
• Time management and independent problem solving.
• Project and event coordination.
• Experience working across teams.
• Experience with relationship management and stakeholder engagement tracking.
• Excellent telephone and communication skills.
• Ability to design, create, and maintain databases.
• Familiarity with artificial intelligence and workflow automation tools.
• Willingness to learn new skills on a frequent basis.
• Outstanding grammar, spelling, and punctuation skills.
• Proficiency in Microsoft office and CRM tools such as Airtable, required. Canva and Adobe creative suite a plus.

Preferred Qualifications

• At least five years office management work preferred.

About Us

Tulane University is an equal opportunity educator and employer committed to providing an education and employment environment free of unlawful discrimination, harassment, and retaliation. Legally protected demographic classifications (such as a person’s race, color, religion, age, sex, national origin, shared ancestry, disability, genetics, veteran status, or any other characteristic protected by federal, state, or local laws) are not relied upon as an eligibility, selection or participation criteria for Tulane’s employment or educational programs or activities.

Tulane University is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing an application or during any phase of the interview process, please contact the Office of Human Resources by phone at 504-865-4748 or by email at [e-mail].