Operations & AI Tools Specialist - Admin & CRM Leader

Tulane University; New Orleans (LA); On-site; USD 42,000 - 64,000; Full time

Job summary

Tulane University seeks a Senior Administrative Assistant to support the Lepage Center for Entrepreneurship and Innovation in New Orleans. You will manage the Executive Director’s calendar and expenses, coordinate spaces and events, and administer the Center’s CRM.

You’ll also build AI-based tools to match mentors and maintain stakeholder records, while leading fellow hiring and onboarding. You will ensure professional operations across programs, serving staff, faculty, and guests in a

Qualifications

• Bachelor’s degree or equivalent experience with strong administrative background.
• Experience in budget and expense control, and ability to manage multiple tasks.

Responsibilities

• Manage the Executive Director’s calendar and expenses.
• Coordinate Center spaces and events.
• Serve as the primary administrator of the Center’s CRM system (CRM).
• Build simple AI-based tools to help teammates match mentors for student ventures and community businesses.
• Maintain accurate stakeholder records and share monthly engagement snapshots.
• Lead student fellow hiring, onboarding, scheduling, and basic training.
• Ensure a professional environment and smooth day-to-day operations for staff, faculty, and guests.

Skills

Budgeting

Independent work

Time management

Project coordination

Cross-team collaboration

Stakeholder engagement

Communication

Database design

AI tools

Learning agility

Grammar

MS Office

CRM tools (Airtable)

Canva

Adobe Suite

Education

Bachelor’s degree

High school diploma + 2 years relevant experience

Tools

Airtable

Job description

Tulane University seeks a Senior Administrative Assistant to support the Lepage Center for Entrepreneurship and Innovation in New Orleans. You will manage the Executive Director’s calendar and expenses, coordinate spaces and events, and administer the Center’s CRM.

You’ll also build AI-based tools to match mentors and maintain stakeholder records, while leading fellow hiring and onboarding. You will ensure professional operations across programs, serving staff, faculty, and guests in a