Senior Administrative Assistant – Immunology Exec Support

Johnson Johnson; Horsham (PA); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Professional development opportunities

Office-based role in Horsham

Job summary

Johnson & Johnson in Horsham, PA is seeking a Sr. Administrative Assistant to provide high-level support to four Sr. Directors in Immunology and Medical Affairs. The role involves calendar management, travel arrangements, expense processing and event planning in a fast-paced environment.

You will coordinate onboarding/offboarding, support recruiting, and collaborate across franchises. A strong, confidential, organized professional is essential.

Qualifications

• A minimum of a High School diploma.
• A minimum of 4 years of administrative or similar experience, preferably within the pharmaceutical industry.
• Expert proficiency in Microsoft Outlook, PowerPoint, Excel, and Word.
• Strong proficiency with productivity tools and portal technologies such as Workday, GlobalView, MS Teams, OneNote, and SharePoint.
• Excellent verbal and written communication skills, paired with exceptional interpersonal abilities.
• Meticulous attention to detail, coupled with strong organizational skills.
• A sense of urgency and a high degree of professionalism are required.
• Proven experience interacting with senior-level management while maintaining confidentiality.
• Ability to prioritize effectively and ensure accurate follow-up on all issues and correspondence.
• Self-starter with a strong sense of ownership and proactive involvement.

Responsibilities

• Provide direct administrative support to 4 Sr. Directors in Immunology, Medical Affairs, including calendar management, travel and expense coordination and related activities, as well as programs and initiatives led by the Sr. Director.
• Lead planning and execution of large department meetings/events, leadership team activities, and external events.
• Coordinate recruiting activities for both internal and external candidates; including travel coordination, in person and remote meetings and expense processing.
• Support the onboarding and offboarding transition process for team members.
• Coordinate and support team onsite/offsite meetings and volunteer events
• Maintain department materials, such as organization charts, distribution lists, and conference rooms. Manage related repositories, including SharePoint.
• Utilize HR systems, productivity tools, and portal technology (e.g., Workday, SharePoint, ZOOM, MS Teams, GlobalView, AskGS, IRIS). Familiarity with eMarketplace is preferred but not required.
• Collaborate and participate with franchise teams, meetings and other administrative staff to ensure smooth operations across the organization.

Skills

Microsoft Outlook

PowerPoint

Excel

Word

Workday

GlobalView

MS Teams

OneNote

SharePoint

Education

High School diploma

Associate’s degree

Bachelor’s degree

Tools

Ariba

Microsoft OneNote

IRIS

Job description

Johnson & Johnson in Horsham, PA is seeking a Sr. Administrative Assistant to provide high-level support to four Sr. Directors in Immunology and Medical Affairs. The role involves calendar management, travel arrangements, expense processing and event planning in a fast-paced environment.

You will coordinate onboarding/offboarding, support recruiting, and collaborate across franchises. A strong, confidential, organized professional is essential.