Faculty Support Lead: Appointments & Admin (Hybrid)

Yale University; New Haven (CT); Hybrid; USD 65,000 - 75,000; Full time

Job summary

Yale University in New Haven seeks a Senior Administrative Assistant to provide high-level support to faculty in MBB and MCDB, handling calendars, travel, reimbursements, and appointment processes. This role emphasizes professionalism, discretion, and independent work within university policies.

The position features a hybrid schedule (4 days on campus, 1 remote) with potential on-site needs; you will work with the Business Operations Team on financial transactions and support lab staff

Qualifications

• Six years of related work experience, including administrative roles.
• Experience with appointment processes and immigration policies.
• Experience with expense reporting, credit card reconciliation, procurement and travel coordination.
• Excellent written and verbal communication with professionalism and discretion.
• Ability to manage competing priorities and work independently or with teams.

Responsibilities

• Serve as the primary information resource on faculty appointment policies and procedures.
• Review forms for errors, communicate with departments to resolve issues, and ensure compliance.
• Enter data into databases and generate reports to verify data integrity.
• Coordinate appointment and promotion documents to committee members securely.
• Support recruitment logistics for lab staff and track related activities.
• Maintain faculty biosketches and CVs; backup coverage as needed.

Skills

Administrative support

Organizational skills

Policy and procedure knowledge

Travel coordination

Communication skills

Independence with discretion

Education

Bachelor's Degree in related field

Associate's Degree

High School Diploma

Job description

Yale University in New Haven seeks a Senior Administrative Assistant to provide high-level support to faculty in MBB and MCDB, handling calendars, travel, reimbursements, and appointment processes. This role emphasizes professionalism, discretion, and independent work within university policies.

The position features a hybrid schedule (4 days on campus, 1 remote) with potential on-site needs; you will work with the Business Operations Team on financial transactions and support lab staff